Job Context

The Office Manager is an all-round role responsible for the continuous day-to-day running of the office, internal events management and health & safety in an efficient and effective manner.

What You’ll Do

• Manage building facilities, including liaising with landlord and contractors to schedule required works, managing information displayed on notice boards and managing parking and room booking facilities.
• Ensure all contractors carrying out work on site have been approved through the contractor approval process and up to date documentation is maintained.
• Take ownership of the annual health and safety and fire audits, taking regular actions to maintain health & safety standards.
• Manage employees' 'Driving for Work' controls including licence and insurance checks and promoting awareness of risks and responsibilities.
• Conduct 'Display Screen Risk Assessments' for office and bespoke workstations; support other teams with purchasing specific equipment where required.
• Organise Fire Marshall and First Aid training as required (working in combination with the People/ L&D team) and manage the list and recruitment of Fire Marshalls and First Aiders to ensure sufficient numbers are on site. Be a Fire Marshall and First Aider yourself.
• Manage front of house activities, welcoming guests and contractors, ensuring awareness of all on-site safety requirements and ensuring accurate record keeping.
• Welcome new starters to the site and ensure they are aware of all facilities.
• Manage catering orders, manage deliveries and stock levels of required office or event related stock.
• Take ownership of events management for formal and informal internal events and coordinate charity fundraising efforts on behalf of the company.
• Manage all incoming courier and mail deliveries.
• Support the business with hoc requests as required.