Woodside Energy Ltd
Office Manager (London)
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About Woodside
We know great results come from our people feeling valued, getting the support they need to reach their full potential as well as bring their whole self to work. We also recognise that enduring, meaningful relationships with communities are fundamental to maintaining our licence to operate.
Technology and innovation are essential to our long-term sustainability. We are growing our carbon and new energy businesses using technology to reduce emissions and the carbon footprint of our products. We are working to improving energy efficiency, offset emissions, reduce emissions intensity and explore options for lower-carbon energy. Woodside led the development of the LNG industry in Australia and is applying this same pioneering spirit to solving future energy challenges round the globe.
About the Role
Reporting to the Global Head of Portfolio Marketing and Market Development in London, this role will support the team and oversee all office administration activities in one of the fastest growing offices in the Woodside portfolio.
Maintain Office Management Systems
- Ensure office security is maintained, and oversee office service providers
- Arrange entertainment & events, in accordance with Code of Conduct
- Ensure documentation is managed and stored in accordance with Woodside guidelines
- Facilitate internal/external meetings
- Manage the office access control system
- Complete the annual country office self-assessment
Office Operations & Facilities Management
- Oversee office facilities, ensuring a safe and well-maintained workspace
- Manage office supplies, equipment and procurement, supplier contracts, coordinating with vendors for maintenance and services
- Serve as the point of contact for building management and external service providers
- Manage employee onboarding
- Act as the UK Immigration Authorising Officer on behalf of Woodside Energy (UK) Ltd
- Support with building lease and related matters
- Support with ad hoc IT requests, IT equipment requests and orders, including the procurement of laptops, monitors etc
- Manage the UK mobile phone account
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Duties and Responsibilities
Health & Safety
- Support delivery of the in-Country Emergency Plan
- Ensure the Woodside security system (Everbridge) is regularly updated to maintain an accurate record of all London-based staff
- Conduct monthly office health and safety inspections, including annual fire risk assessment
- Organise regular first aid and fire safety training courses
Financial Management & Accounting
- Facilitate the quarterly VAT return reconciliation process for general office corporate credit card expenditure
- Manage the onboarding of new vendors, create PR/P0s and MPRs, and handle SAP approval processes to ensure timely processing of Service Entry Sheets and payments
- Facilitate the completion of the annual office general budget forecast
- Organise payment of the annual data protection fee for UK entities
Administrative Support
- Meet and greet visitors, ensuring a professional and welcoming office environment
- Provide ad hoc support to senior Woodside executives visiting London
- Organise corporate events, team-building activities and employee celebrations
- Organise in-house catering and ad hoc external client lunches
- Order stationary supplies
Skills and Experience
We are looking for an experienced office manager who is comfortable working in a fast-paced, corporate environment. This role will interact with senior executives both from within Woodisde and external stakeholders. You'll bring a positive and upbeat energy, combined with a high degree of professionalism and discretion.
You will be able to demonstrate previous office management experience, ideally with exposure to a global operating environment. Experience with SAP or other large ERP systems is required. You will have strong digital literacy across all MS Office products, and experience in the oil and gas sector will help you succeed in this role.
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Recognition and Reward
What you can expect from us:
- Commitment to your ongoing development, including on-the-job opportunities, formal programs and coaching
- Values led culture with a focus on creating a psychologically and physically safe work environment
- Active employee-led working groups driving initiatives to build an inclusive culture
- Community volunteering opportunities
- A competitive remuneration package featuring performance-based incentives
Woodside is committed to fostering an inclusive and diverse workforce culture, which is supported by our Values. Our aim is to attract, develop and retain a truly diverse and high-performing workforce.
Diversity encompasses various differences, including but not limited to differences in age, nationality, race, ethnicity, national origin, religious beliefs, sex, sexual orientation, intersex status, gender identity or expression, relationship status, disability, neurodiversity, veteran status, cultural background, thinking styles, experience, family background, including caregiving commitments, and education. Inclusion centres on all employees creating a climate of respect, trust and belonging, where people feel enabled to be their best and authentic version of themself.
We offer supportive pathways for all employees to grow and develop leadership skills. We encourage applications from Indigenous Peoples and those seeking a more flexible working environment, including part-time opportunities.
Applications close at 11:59pm AWST on Thursday 17th September 2026.
Click APPLY to submit your application
Please note Woodside Energy will only accept direct candidate applications. We do not accept applications from Recruitment Agencies.
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