GRAHAM Group
Office Manager - Manchester
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About The Role
JOB TITLE: Office Manager
LOCATION: Manchester
CONTRACT TYPE: Permanent
BENEFITS: 35 days Annual Leave, Pension Scheme, Life Assurance Scheme, Private Medical Cover + more
Job Summary
We are seeking an experienced, highly organised and initiative driven Office Manager to join the GRAHAM team on site in Manchester. The successful candidate will play a critical role in ensuring the smooth functioning of our office, whilst supporting multiple divisions and maintaining effective communication between departments, clients, and vendors. If you are an experienced, motivated and detail-oriented individual with a passion for managing office operations, we encourage you to apply for this exciting opportunity.
The Office Manager Shall
- Provide clerical support to the office teams, including word processing, scanning, photocopying, binding / laminating documents and post duties.
- Take and record messages accurately.
- Ensure all visitors are greeted and assisted and checked in promptly, maintaining a professional and welcoming atmosphere.
- Set up meeting rooms ahead of schedule and provide refreshments. Occasionally liaise with external vendors to provide catering.
- Coordinate maintenance and repairs of office equipment and facilities, liaising with vendors and service providers.
- Maintain office supplies inventory, placing orders when needed.
- Deal with incoming and outgoing mail.
- Book and record travel arrangements, utilising external providers.
- Maintain and organise company records and documents, ensuring they are correctly archived and easily accessible.
- Assist with production of reports and documents to an acceptable standard.
- Provide additional support to other office-based teams when requested.
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This job description is intended to give the post holder an appreciation of the role envisaged for the Office Manager and the range of duties to be undertaken. It does not attempt to detail every activity. Specific tasks and objectives will be agreed with the post holder at regular intervals.
Personal Specification
Essential
- Demonstrated experience as an Office Manager, ideally within a large, fast-paced organization.
- Clear understanding of office management responsibilities and procedures.
- Excellent communication and interpersonal skills to foster strong relationships across departments
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
- Ability to use initiative to identify and prioritise tasks
Desirable
- NVQ Administration Level 2 or equivalent.
- Experience of working in/with the Construction industry
Our commitment
At GRAHAM, We Are Proud To Say That We Are a Committed Equal Opportunities Employer And We Aim To Be The First Choice For People From All Backgrounds. We Seek To Promote Respect For The Individual And Equality Of Opportunities. We Believe That Everyone Should Be Treated Solely On The Basis Of Personal Merit And Contribution Throughout Their GRAHAM Career Journey And Not On The Value Of Artificial Barriers, Prejudices, Or Preferences. If You Require Any Adjustments Or Accommodations During The Application Or Interview Process, Please Let Us Know. We Welcome Applicants From All Backgrounds. We Are Dedicated To Making Our Policies And Guidance Accessible To All Applicants And Employees. If You Need This Document In An Alternative Format, Such As Large Print, Audio, Or Braille, Please Contact Us At
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Email: [email protected]
Phone: 07384 916355
Role
As a Disability Confident Employer, we guarantee an interview to disabled applicants who meet the minimum essential criteria for the role. If you would like to apply through the Disability Confident Interview Scheme, please contact Louise Hunter, Resourcing Manager, at:
Email: [email protected]
Phone: 07384 916355
We are only able to consider applications from individuals who are eligible to live and work in the UK, as per Home Office regulations. Please check your eligibility with the regulations before applying. Individuals with a current time restricted right to work in the UK, should contact the Human Resources team in the first instance. A basic disclosure may be requested if security clearance is required by 3rd party clients and a criminal record will not necessarily be a bar to obtaining a position. Our Access NI/Vetting and Barring Scheme Policy and Policy on the Recruitment of Ex-Offenders is available upon request. GRAHAM reserves the right to carry out checks to ensure the validity of an applicant’s experience and/or qualifications and we expect all applicants to comply with any such requests for information. Failure to do so or evidence of any falsification of information will lead to either removal from the recruitment process or if already in employment potential termination of contract through the company disciplinary procedure.
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