Office Manager (Maternity Cover)

About STRABAG UK

At STRABAG UK, we are shaping the future of construction by delivering innovative, sustainable and high-quality projects across the UK. As part of the global STRABAG Group, we combine international expertise with local knowledge to deliver excellence across the industrial, logistics, commercial, high-rise and specialist construction sectors.

Driven by our People. Planet. Progress. strategy, we invest in our employees, embrace innovation and deliver projects that create lasting value for our clients and communities.

About the role

We are seeking an organised, proactive and professional Office Manager to join our Build Subdivision on a fixed-term maternity cover contract. Based in our Solihull office, you will play a key role in ensuring the smooth day-to-day operation of the office while providing administrative support to the leadership team and wider business.

Requirements

• First point of contact for all office queries and visitors.
• Ensure office wide compliance with GDPR regulations.
• Responsible for the smooth running of the office environment.
• Responsible for the provision and supply of stationery, printers and furniture within the office.
• Respond to Customers feedback and complaints via the website / mailbox.
• Administer and oversee any document control system for any office usage responsibility (i.e. utility bills / sub-contractor documentation etc).
• Ensuring office set ups are established and maintained in accordance with company’s standards.
• Ensure there are sufficient quantities of the appropriate PPE in the office to meet the requirements.
• Process monthly credit card and expense reports.
• Carry out office inductions for new starters.
• Carry out equipment checks on monthly basis and report findings (inc. annual PAT tests)
• Maintain high standards of cleanliness, and the upkeep of office environment
• Ensure ALL statutory notices are displayed and visible where appropriate.
• Provide weekly and cumulative schedules of materials, equipment and stationery order for the office.
• Keep a record of all visitors to the office for review.
• Recommend and provide the necessary training to up skill all members of the team.
• Carry out equipment checks on monthly basis and report findings (inc. annual PAT tests).
• Look for innovative solutions across the office and to share across the Group to increase productivity / reduce costs and ensure “best possible” solutions are achieved.
• Responsible for the contract cleaning within the office
• Organise and manage the Managing Directors inbox and diary.
• Co-ordinate the Business Unit Managers daily correspondence and communication.
• Make all travel and accommodation arrangements, when necessary, including all elements of international travel
• Organise and collate paperwork for board and management meetings, including agendas, note-taking, and following up on action points.
• Provide routine and ad hoc management information and reports.
• Manage internal/external communications and arrangements on behalf of the Business Unit Managers, including communication with other international business units within the group.
• Arrange external and internal meetings, as required.
• Create and maintain paper and computer-based filing systems.
• Always uphold confidentiality and respect sensitivities.
• Participate in ad-hoc tasks as and when required.