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Cyient is a global engineering and technology solutions company. As a Design, Build, and Maintain partner for leading organizations worldwide, we take solution ownership across the value chain to help clients focus on their core, innovate, and stay ahead of the curve. We leverage digital technologies, advanced analytics capabilities, and our domain knowledge and technical expertise, to solve complex business problems.
With over 15,000 employees globally, we partner with clients to operate as part of their extended team in ways that best suit their organization’s culture and requirements. Our industry focus includes aerospace and defence, healthcare, telecommunications, rail transportation, semiconductor, geospatial, industrial, and energy.
Job Description:
Responsible for recommending, planning, and executing site space-plan changes. Oversees and plans annual facility spending for office services, building and grounds maintenance, and facility expansion or improvement projects. Plans, organizes, schedules, and directs the design, maintenance, construction, renovation, and repair of organization facilities. Develops plans and programs that meet present and anticipated space and facility requirements. Monitors and inspects all buildings and equipment to ensure that utility systems are fully operational and that preventive maintenance schedules are being followed. Prepares cost estimates for building renovations or space allocations. Evaluates completed work and checks for conformance to specifications. May direct the safety and/or security functions of the facilities.
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Key Responsibilities:
- Manage and maintain office supplies inventory, including ordering, stocking, and budget tracking.
- Coordinate and schedule meetings, appointments, and travel arrangements for staff and executives.
- Oversee office maintenance, including liaising with vendors for repairs, cleaning, and facilities management.
- Handle incoming and outgoing correspondence, including mail, packages, and general email inquiries.
- Maintain organized filing systems, both physical and digital, ensuring data security and accessibility.
- Assist with onboarding new employees, including workstation setup and initial orientation.
- Manage office budgets, process invoices, and reconcile expense reports.
- Act as a primary point of contact for internal and external inquiries, directing them to the appropriate personnel.
- Support HR functions, such as maintaining employee records and assisting with administrative tasks.
- Implement and enforce office policies and procedures to ensure a productive and compliant workplace.
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What We're Looking For:
- Bachelor's degree in Business Administration, Office Management, or a related field preferred.
- Proven experience (3+ years) in an office management or administrative role, preferably in a corporate setting.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Excellent written and verbal communication skills.
- Strong organizational and time management abilities with keen attention to detail.
- Ability to prioritize tasks, manage multiple projects, and meet deadlines in a fast-paced environment.
- Demonstrated problem-solving skills and a proactive approach to addressing office needs.
- Ability to work independently and as part of a team, demonstrating strong interpersonal skills.
- Familiarity with office equipment and basic IT troubleshooting.
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