HVL Solutions Limited Utilities & Infrastructure Services
Office & Procurement Administrator
Get notified of more jobs like this · No spam, ever
How your CV stacks up
Upload your CV to see how well it fits this job role
?%
Office & Procurement Administrator
Location: Pinxton, Derbyshire, NG16 6NT
Contract: Full-time, permanent
About HVL Solutions
HVL Solutions is a growing specialist services provider supporting clients across the utilities and infrastructure sectors.
We are seeking an organised, reliable and proactive Office & Procurement Administrator to provide essential support across our administration, procurement, finance, fleet and compliance functions.
This is a varied position suited to someone who enjoys taking ownership of their responsibilities, working across different areas of a business and communicating confidently with colleagues, suppliers and external organisations.
The Role
As our Office & Procurement Administrator, you will play an important role in ensuring the company’s day-to-day administrative and procurement activities operate smoothly and efficiently.
Office Administration
- Answer the main office telephone, take accurate messages and ensure they are passed to the appropriate person promptly.
- Provide general administrative support across the business.
- Liaise with internal teams, suppliers and other external contacts.
- Assist with preparing, organising and maintaining company documentation.
- Maintain accurate and confidential company records.
Procurement and Purchase Ledger
- Raise and manage purchase orders for goods and services.
- Take responsibility for day-to-day procurement activities.
- Obtain supplier quotations, place orders and monitor deliveries.
- Establish new supplier accounts and maintain accurate supplier records.
- Receive and process supplier invoices.
- Match invoices against purchase orders and confirm they have been correctly authorised.
- Enter purchase invoices into Xero and ensure they are coded accurately.
- Reconcile supplier statements and investigate any discrepancies.
- Assist with preparing supplier payments.
- Respond to supplier enquiries relating to orders, invoices and payments.
Reasons to use Rodeo
Start with a chat, not a search bar
Grad scheme, placement, apprenticeship? Not sure what you want yet — that's fine. Your agent talks it through with you and turns "I have no idea" into a shortlist.
It searches the market for you
Every day your agent scans the market matching roles against what actually matters to you, not just keywords on a CV.
Only hits
No noise. No "maybe this fits." Just roles with a clear explanation of why they're right — and where to focus when applying.
Finance Support
- Support the Finance Director with general finance and administrative duties.
- Process and reconcile transactions within Xero.
- Maintain accurate and up-to-date financial records.
Fleet Administration
- Add and remove vehicles from the company’s fleet insurance policy.
- Manage vehicle registrations and compliance requirements with relevant authorities.
- Register and maintain vehicles for Transport for London Congestion Charging and other applicable road-user charging schemes.
- Process penalty charge notices and maintain accurate supporting records.
Training and Compliance
- Book and coordinate employee training courses.
- Liaise with training providers and arrange suitable dates and attendees.
- Maintain accurate employee training records.
- Support the SHEQ Manager with documentation and administrative requirements relating to audits and regulatory compliance.
- Undertake any other reasonable administrative duties required to support the effective running of the business.
Get help with your application
Your very own career expert that helps elevate your application to the next level.
About You
We are looking for someone who:
- Is highly organised and has excellent attention to detail.
- Communicates confidently and professionally by telephone and email.
- Is comfortable dealing with suppliers and external organisations.
- Can manage multiple responsibilities and prioritise their workload effectively.
- Is reliable, proactive and capable of working independently.
- Is confident using Microsoft Office and general computer systems.
- Can handle sensitive company and financial information with complete confidentiality.
- Works well as part of a team and is willing to support colleagues across the business.
Experience using Xero or similar accounting software would be advantageous. Previous experience in procurement, purchasing, purchase ledger or office administration is also desirable.
What We Offer
- A salary of £30,000–£35,000 per annum, depending on experience.
- Permanent, full-time employment.
- Working hours of 8:00am–5:00pm, Monday to Friday.
- 28 days’ annual leave, inclusive of bank holidays.
- Company pension scheme.
- A varied and interesting position within a growing business.
- The opportunity to take ownership of procurement and administrative processes.
- A supportive and friendly working environment.
- Opportunities to develop your skills and take on additional responsibilities as the company continues to grow.
How to Apply
Please send your CV and a covering letter to accounts@hvlsolutions.co.uk.
“It took my CV and asked me questions relevant to understanding what kind of jobs to suggest for me. Suggestions were almost perfect. Jobs were exactly what I’ve been looking for.”
Jessica, London
Skills