Purpose of the Role

This role is to support the Workforce+ Operations Team. The WF+ Operations Team is a mobile network of cleaning and security managers who support site based operations. The successful candidate must have strong verbal and written communication skills, the ability to work under pressure, and a willingness to learn. They will ideally have previous experience of working within an operational support role and must be able to provide a high level of service to, and establish rapport with colleagues, clients, contractors and tenants.

Key Responsibilities

• Maintain an accurate database of all sites and site allocations
• Provide support for new instructions to ensure successful mobilisation and timely ordering of equipment, machinery, uniform etc
• Support the Cleaning and Security Leads in obtaining costs for equipment, machinery etc for building cost models
• Support the Operations Team with booking of travel and arrangement of meetings
• Maintain filing
• Make changes as directed to documentation and support with creation of new documentation.
• Print, upload and circulate documentation as required
• Maintain and develop reporting. This requirement will vary from time to time depending on business demand.
• Prepare presentations and reports as required
• Work with the Cleaning and Security Leads to ensure adherence to Savills procedures
• Support with the development of tender material including populating and uploading to Proactis, and tender presentations.
• Support with the development of the monthly report
• Printing of ID Cards
• Booking of training and support in arranging training courses, ensuring that the tracking spreadsheet is kept up to date for recharging
• Support of the Workforce+ Admin Manager
• Support with SIA licencing when the Security Systems Administrator is on leave
• Meetings, Minutes & Documentation – support with the administration of meetings at an Area level as required
• Other tasks as required from time to time
• Maintain a high level of confidentiality and discretion