Hawk 3 Talent Solutions
Operations Administrator
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Operations Administrator
Sherburn in Elmet, West Yorkshire. LS25
Salary: £28,000 - £30,000 per annum
Permanent Office Based role
Working Hours
Monday to Friday, 9:00am – 6:00pm
Additional paid overtime may be required during busy seasonal periods, including occasional Saturday and evening working on a rota basis.
Location
Commutable from Leeds, York, Tadcaster, Castleford, Garforth, Wetherby, Aberford and Pontefract
The Opportunity
Hawk 3 Talent Solutions are recruiting for an organised, proactive and hands-on Operations Administrator to join a busy and fast-paced operational environment. This is a varied role where no two days are the same, providing key administrative support across the business with a particular focus on operations, logistics and workforce coordination.
Based on the attached role profile.
Working closely with operational teams, project staff and management, you will play a vital role in ensuring day-to-day activities run smoothly while maintaining accurate records, coordinating logistics and supporting multiple departments.
Key Responsibilities
Operational & Administrative Support
- Provide day-to-day administrative support to the Operations team.
- Manage operational inboxes and ensure documentation is processed promptly.
- Prepare and distribute job sheets and operational paperwork.
- Support departments with general administrative tasks as required.
- Assist with ad-hoc operational requests and projects.
Scheduling & Workforce Coordination
- Assist with employee and supervisor scheduling.
- Update and maintain workforce records and schedules.
- Support accreditation and compliance administration.
- Ensure employee and site information remains accurate and up to date.
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Travel, Accommodation & Logistics
- Arrange accommodation and travel for employees.
- Coordinate transport and logistical requirements.
- Manage vehicle servicing, MOT and maintenance bookings.
- Support operational planning and logistics activities.
Systems, Data & Documentation
- Maintain and update internal systems and databases.
- Ensure records and documentation are accurate and well organised.
- Support filing, document management and compliance administration.
- Produce and maintain operational reports and records.
Transport Administration
- Manage vehicle-related administration and documentation.
- Maintain records relating to insurance, transport systems and compliance.
- Assist with general transport administration activities.
Skills & Experience
We are looking for someone who is organised, reliable and able to work effectively in a busy environment. The successful candidate will ideally have
- Good working knowledge of Microsoft Office, including Excel.
- Excellent organisational and administrative skills.
- Strong attention to detail and accuracy.
- Ability to prioritise workload and manage multiple tasks.
- Good problem-solving abilities.
- Excellent communication skills.
- Ability to work independently and as part of a team.
- Professional and positive attitude.
- A proactive, hands-on approach to work.
Previous experience within an operations, logistics, transport or administration environment would be advantageous; however, attitude, organisation skills and willingness to learn are equally important.
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Benefits
- Salary of £28,000 - £30,000 per annum
- Company pension scheme
- Bike-to-work scheme
- On-site parking
- Casual dress code
- Friendly and supportive team environment
- Opportunity to develop operational and administrative experience
- Varied and interesting role with long-term career prospects.
Working Hours
Monday to Friday, 9:00am – 6:00pm
Additional paid overtime may be required during busy seasonal periods, including occasional Saturday and evening working on a rota basis.
If you're an organised administrator who enjoys variety, thrives in a fast-paced environment and wants to be part of a supportive team, we'd love to hear from you.
If you would like to apply for the role of Operations Administrator, then please email your CV to debbie.gough@hawk-3.com or call Deb on 07557803946
Closing date is 24.10.2026. Please note this could change subject to suitable applications.
Hawk 3 Talent Solutions are acting as an employment agency on behalf of its client.
By applying for the above position and providing your personal data to us you understand that your data will be processed in line with our Privacy Policy. To view our full Privacy Policy please visit our website.
Hawk 3 Talent Solutions are committed to the selection, recruitment and development of the best people, basing judgements solely on suitability for the job. Whilst we endeavour to respond to all applications individually, due to high volumes, this is not always possible. Thank you for your interest in this role and we look forward to working with you in the future.
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