Key Responsibilities:

• Provide comprehensive administrative support across the event lifecycle, coordinating communications, preparing documentation, and supporting event planning activities.
• Manage operational records and reporting, ensuring event files, schedules, staffing allocations, and venue data are accurate, up to date, and effectively maintained.
• Support business operations and compliance, collating attendance, incident, and health & safety information, escalating issues where appropriate, and maintaining key policies and procedures.
• Coordinate departmental resources and logistics, including equipment orders, office supplies, uniforms, PPE, payroll administration, and meeting arrangements.
• Build strong relationships with internal teams, contractors, and stakeholders, providing proactive support that helps deliver safe, efficient, and successful events.

You will have:

• Proven administrative experience within a busy, fast-paced environment, with the ability to keep processes organised and running smoothly.
• Strong organisational and time management skills, able to prioritise competing demands, meet deadlines, and work both independently and as part of a close-knit team.
• Excellent communication and stakeholder management skills, with confidence in building positive relationships across colleagues, contractors, suppliers, and visitors.
• Experience coordinating meetings and managing information, including preparing documentation, facilitating discussions, and producing accurate meeting notes.
• Advanced Microsoft Office skills and a proactive mindset, with the ability to improve administrative processes, multitask effectively, and take initiative under pressure.

Inclusive Workplace:

At Legends Global, we’re shaping a greener, faster, and more innovative future for the entertainment industry — and there’s never been a better time to join us. We’re an inclusive organisation built on trust, collaboration, and respect, where every voice matters.

We value diversity, equal opportunity, and flexible working, and we’re committed to a fair and accessible recruitment process for all. If you require any adjustments, please let us know. Apply today to make an impact from day one — applications are reviewed on a rolling basis and may close early.