Job Description

We are looking for someone to support the administrative delivery of the financial, commercial and project planning elements of the Year-round and Championships Security Operation.

What You Will Be Doing

• Administer and share with third-party suppliers the security staffing plans for the Year-round, Build, Championships and De-rig operations.
• Maintain accurate records of resourcing requirements, including any staffing changes, temporary uplifts or redeployments.
• Provide administrative support to the security team, including auditing monthly and Championships security invoices.
• Support financial and contract administration; track invoices vs budget, SLA submissions and bonus calculations.
• Administer contract renewal and tender processes.
• When required, collate and supply management data, reports and insight.
• Ensure compliance with GDPR legislation and AELTC Data Protection procedures. Represent the security team, when required at data related meetings.
• Support the Senior Security team to ensure that deadlines and actions are met in the preparation for a Championships.
• Make records of meetings when requested and ensure actions are recorded and actioned.
• Support the security team when tenders or contract renewals are being conducted.
• Any other administrative and planning duty as reasonably required by the AELTC Head of Safety & Security, Senior Security Managers, or Safety Planner.

What part your role will play in The Championships

Administratively support the wider Security operation to deliver a Safe and Secure Championships.

About You

• Understands the importance of confidentiality and can handle sensitive personal, commercial and organisational information with discretion.
• Demonstrates a proactive and organised approach to work, with the ability to identify solutions to problems and take ownership of tasks and projects.
• Has experience supporting the administration of commercial agreements, financial processes and supplier relationships, or can demonstrate an ability to learn quickly in these areas.
• Has good administrative and coordination skills, with confidence using Microsoft Excel and other Microsoft Office applications.
• Able to gather information from different sources, identify relevant data and present it clearly in the format required by stakeholders.
• Capable of working independently while also contributing positively as part of a team.
• Demonstrates integrity, professionalism and attention to detail in all aspects of their work.
• Builds effective working relationships with colleagues, suppliers and other stakeholders, communicating clearly and professionally.
• Remains calm and organised when working to deadlines or managing competing priorities, recognising when timely action is required.
• Consistently acts in accordance with organisational values, professional standards and expected behaviours.