BAE Systems
Operations Administrator
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Job Title: Operations Administrator
Location: Scotstoun, On site - 5 days per week
Salary: Up to £33,000 depending on experience
Who We Are:
Join BAE Systems and you’ll be part of something bigger. As a valued member of our global colleague network, you’ll bring your unique skills and perspectives to help pioneer progress and protect what matters most. You’ll be trusted to play your part in delivering the advanced, technology-led defence, aerospace and security solutions of tomorrow, shaping a safer future, for all of us.
From the depths of the ocean, to the far reaches of space, there’s no limit to where a career at BAE Systems could take you.
Job Description:
As an Operations Administrator, you will provide essential administrative and operational support to the Type 26 Trials & Commissioning team. Supporting testing, commissioning, and sea trial activities, you will help maintain compliance, coordinate equipment and records, and ensure the team has the resources, information, and support needed to deliver key programme requirements effectively and safely.
Core Duties:
- Maintain training records, monitor certification and refresher requirements, and support weekly business reporting, meeting administration, and action tracking
- Oversee office support activities, including purchasing, stock control, inventory management, and maintaining accurate financial records
- Coordinate new starter onboarding, including desk allocation, local office arrangements, and day-to-day administrative support
- Support health, safety, and compliance activities, including office inspections, safety equipment management, and First Aider and Fire Marshal coordination
- Coordinate equipment calibration, maintain asset traceability, and govern the exchange of equipment and assets between in-build vessels
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Essential Skills:
- Experience providing administration, coordination, or business support within a team environment
- Considerable organisational skills, with the ability to plan, prioritise, and govern multiple activities while meeting deadlines
- Proficiency in Microsoft Office applications, particularly Excel, PowerPoint, and Word
- High attention to detail, with experience maintaining accurate records, processing information, and working confidently with numerical data
- Dedicated approach to problem-solving and supporting operational activities, with the ability to work autonomously and collaboratively
The Type 26 Trials and Commissioning Team:
The team supports system testing, commissioning activities, and sea trials, ensuring vessels are ready for operation and compliant with required standards. Working across office, workshop, and shipboard environments, the team delivers critical activities that support programme success and operational readiness; no two days are the same but every day is critical.
Why BAE Systems?
Here you’ll build a career with purpose and limitless possibilities. With lifelong learning and meaningful work, this is a place where you can grow your career with confidence and be empowered to be your best. You’ll be recognised for your contribution and enjoy rewards tailored to what’s most important to you and your family, support for your financial and personal wellbeing, as well as a balanced lifestyle. In an environment embracing sustainable ways of working and with a strong sense of shared purpose, our supportive culture is a place you can feel you belong and proud of the difference you make.
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A Place Where Everyone Can Thrive:
We’re committed to building an inclusive workplace where everyone feels valued and supported. We know that a diversity of backgrounds, perspectives and experiences strengthens our teams and is vital to the work we do.
Please be aware that many roles at BAE Systems are subject to both security and export control restrictions. These restrictions mean that factors such as your nationality, any nationalities you may have previously held, and your place of birth can restrict the roles you are eligible to perform within the organisation. All applicants must as a minimum achieve Baseline Personnel Security Standard. Many roles also require higher levels of National Security Vetting where applicants must typically have 5 to 10 years of continuous residency in the UK depending on the vetting level required for the role, to allow for meaningful security vetting checks.
Closing Date: 18th Sept 2026
We reserve the right to close this vacancy early if we receive sufficient applications for the role. Therefore, if you are interested, please submit your application as early as possible.
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