OEG
Operations Administrator
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Company Overview
OEG is a leading energy solutions business, providing mission critical infrastructure assets and services to the global offshore energy industry. Through our specialist divisions - topside, marine, subsea, cables, logistics, and industrials, we are a pivotal link in the global offshore energy project chain, ensuring our customers’ projects are delivered safely, reliably, and efficiently.
We are currently seeking an Operations Administrator to join our Cargo Logistics Division.
Location
Cairnrobin, Aberdeen, United Kingdom
Core Purpose
- Work closely alongside the Chemical Process and Sales & Rental Co-ordinators to ensure customer requirements are met.
- Liaise with internal operations and external clients over the hire and off-hire of units and ensure databases are up to date.
Key Responsibilities and Accountabilities
- Process customer orders accurately and efficiently, liaising with the Yard Co-ordinator to obtain unit numbers and other required information.
- Monitor and track asset movements using the company's fleet management system.
- Complete all on-hire and off-hire documentation in a timely manner.
- Coordinate daily movement reports for external clients to support accurate and timely monthly invoicing.
- Generate and upload cleaning certificates, ensuring all records are maintained correctly.
- Welcome and assist drivers arriving on site, providing a professional point of contact.
- Maintain effective communication with colleagues across departments to ensure a smooth and efficient workflow.
- Participate in all required training to maintain competency and support continuous professional development.
- Provide cover for the Chemical Process and Sales & Rental Co-ordinators during periods of annual leave or absence, as directed by management.
- Undertake any other reasonable duties required to support the operational needs of the business.
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Skills and Experience
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- Excellent verbal, written, and telephone communication skills.
- Proficient in Microsoft Office, with a good working knowledge of Word and Excel.
- Strong communication and interpersonal skills, with the ability to build effective working relationships.
- Excellent organizational and time management skills, with the ability to prioritize tasks and manage a busy workload.
- High level of accuracy and attention to detail, ensuring work is completed to a consistently high standard.
Qualifications
- GCSE (or equivalent) in English at Grade C/4 or above.
- GCSE (or equivalent) in Mathematics at Grade C/4 or above.
We are an equal opportunity employer committed to a fair and inclusive recruitment process for all applicants.
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