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Company Description
IES is a specialist provider of relocation, installation, and commissioning services for high-technology, business-critical equipment across semiconductor, pharmaceutical, defence, aerospace, and advanced manufacturing sectors. With over three decades of engineering expertise, the company manages every stage of complex projects in-house, from site surveys and decommissioning to cleanroom-compliant handling, custom crating, export packing, installation, and compliance testing. IES supports equipment moves nationally and internationally. Trusted by leading global manufacturers, IES is known for technical precision and the ability to adapt when project requirements change.
BASIC PURPOSE
To assist with the organisation and administration of all aspects of our engineering, packing and logistics projects to ensure their complete and efficient operation including travel coordination. To provide professional administrative support to the business.
This role will see the job holder take ownership from start to finish and be the main point of contact, with support from the wider team, on multiple projects and jobs the department owns.
KEY TASKS
- Coordination and monitoring of projects and other relevant administration; sourcing service providers, contractors, and suppliers; obtaining quotes; and dealing with problems
- Ensuring all work runs in a timely, cost-effective manner within budgets and timescales
- Placing orders with suppliers; making arrangements in relation to monitoring all relevant deliverables
- Preparing required job documentation including RAMS
- Invoicing projects and ensuring reserve costs are shown on IES’ accounting system; providing adequate documentation for the Accounts Dept in respect of all transactions
- Finding and arranging appropriate travel for individuals and groups within budget constraints; communicating travel information to travellers
- Preparing and maintaining traveller profiles
- Preparing, submitting, and managing visa applications
- Providing general administrative support to the business; general office duties including answering phones, setting up meeting rooms, dealing with daily outgoing post and small parcels as required
- Accurately contributing to month-end procedures
- May be required to complete other business activities on behalf of the company from time to time in line with identified skills, competencies, and experience
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REQUIREMENTS
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- Exceptional organisational skills with very high attention to detail
- Ability to multi-task, anticipate, and respond effectively to changing priorities
- Flexible, conscientious attitude to work
- High standard of written & verbal communication, with a confident & professional phone manner
- Strong interpersonal skills
- Ability to remain calm, focused, & productive in a fast-paced working environment
- Flexibility and adaptability to manage under pressure and cope with change, responding quickly & efficiently
- Ability to plan and manage time in a changing environment
- Comfortable working autonomously
- IT literate, with a strong working knowledge of Microsoft Excel, Word & Outlook
- Experience with coordinating travel arrangements preferred
- Experience of managing multiple task-based projects would be desirable but not essential
BENEFITS
- Free on-site parking at Head Office
- Increased annual leave by service length
- Private Medical Insurance by service length
- Life assurance scheme
- Employee Assistance Programme
- Structured career development
- Regular company events
- Free on-site gym at Head Office
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