Equipt, Inc.
Operations & Compliance Assistant
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Operations & Compliance Assistant
FULL-TIME
Aug 3
Written By William Williams
Position Details
- Employment Type: Full-Time
- Location: Fort Myers, FL
- Reports To: Operations Coordinator and Director of Compliance
- Compensation & Benefits: Competitive hourly compensation based on qualifications and experience, along with paid time off, paid holidays, and other benefits available to full-time employees
About Equipt
Equipt is a 501(c)(3) ministry that provides operational, financial, and administrative support to churches, ministries, missionaries, and church planters, allowing them to focus on mission and ministry.
Through scalable systems, compliance support, and ministry-focused solutions, Equipt helps partners operate with excellence, sustainability, and gospel-centered stewardship.
Position Overview
The Operations & Compliance Assistant serves as a key member of the Operations Team, supporting the day-to-day operational functions of Equipt while helping ensure both Equipt and its ministry partners remain organized, compliant, and equipped for effective ministry.
As the Operations Assistant, this position supports the Operations Coordinator in carrying out a broad range of operational responsibilities, including ministry partner support, organizational systems, administrative processes, donor and partner communications, meetings, hospitality, financial operations, special projects, and other operational initiatives that strengthen Equipt's ministry partnerships.
As the Compliance Assistant, this position supports organizational compliance by coordinating regulatory filings, maintaining employment and corporate records, monitoring compliance requirements, and assisting with compliance processes that support Equipt and its ministry partners.
Success in this role requires a heart for ministry and people, a servant-hearted attitude, exceptional organizational and communication skills, sound judgment, initiative, adaptability, discretion, and the ability to manage multiple priorities while serving both independently and collaboratively in a fast-paced ministry environment.
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Key Responsibilities
Operations Support
- Assist the Operations Team in carrying out the daily operational functions of Equipt
- Manage the general support inbox, phone communications, and operational inquiries, ensuring requests are routed and resolved appropriately
- Provide operational assistance, training, and guidance to ministry partners as needed
- Assist with partner onboarding while maintaining ministry partner records, documentation, and operational systems
- Assist with the implementation, documentation, and continuous improvement of operational systems and processes
- Coordinate meetings, hospitality, training events, cohorts, conferences, and partner engagement initiatives
- Support operational processes and ministry systems, including offerings, Ramp administration, and other operational platforms as assigned
- Collaborate with Operations, Accounting, Compliance, and Launch to ensure seamless organizational support
- Assist with operational projects, process improvements, and other duties as assigned
Organizational Compliance
- Maintain compliance files, legal entity records, compliance platforms, and reporting systems for Equipt and its ministry partners
- Monitor filing deadlines and prepare required registrations, annual reports, charitable solicitation filings, and renewals
- Coordinate ministry entity registrations and regulatory filings
- Assist with audits and maintain compliance documentation in accordance with Equipt's document retention policies
Ministry & Vendor Compliance
- Maintain insurance, contractor, and employment compliance records, including workers' compensation, insurance documentation, contractor agreements, W-9s, and annual 1099 documentation
- Coordinate background checks, clergy documentation, and child protection compliance
- Maintain ministry safety documentation and coordinate event liability documentation, releases, and certificates of insurance (COIs)
Compliance Administration
- Maintain compliance calendars, tracking systems, correspondence, and reports
- Coordinate documentation requests with ministry partners and communicate with regulatory agencies as directed
- Support special compliance projects and perform other duties as assigned
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Qualifications
Required
- Active member of a local gospel-centered church
- High school diploma required; Associate's or Bachelor's degree preferred
- Demonstrates a heart for ministry and a desire to serve churches, ministries, missionaries, and church planters
- Excellent customer service, interpersonal, and communication skills, with the ability to effectively train, equip, and support ministry partners
- Strong organizational, administrative, and problem-solving skills with exceptional attention to detail
- Demonstrates initiative, adaptability, dependability, and the ability to manage multiple priorities while working both independently and collaboratively
- Demonstrates professionalism, humility, and a positive attitude in interactions with ministry partners, volunteers, and team members
- Sound judgment with the ability to maintain confidentiality and handle sensitive information with discretion
- Comfortable learning and working within regulations, documentation, and technology-driven systems
- Proficient in Microsoft Office, Google Workspace, and technology-driven systems
Preferred Qualifications
- Experience in church, ministry, or nonprofit administration
- Experience in customer service, partner relations, or administrative support
- Experience with compliance, regulatory reporting, or corporate recordkeeping
- Experience with employment documentation or human resources administration
- Experience with multiple software platforms and operational systems
If you are passionate about serving churches, ministries, missionaries, and church planters through operational excellence - and enjoy helping others succeed behind the scenes - we would love to hear from you. Join Equipt as we strengthen ministry organizations for the advancement of the Gospel.
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William Williams
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