Eternox | Abrasives and welding products
Operations & Finance Support Resource
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Business Operations & Finance Support Coordinator
The Business Operations & Finance Support Coordinator will provide day-to-day administrative and operational support across Finance, HR, and Business Operations. Working closely with the Head of HR & Finance, the role will support payroll, onboarding, accounts administration, and internal operations, enabling leadership to focus on strategic and commercial priorities.
Reliable Transport: Must have a reliable, independent method of commuting to our warehouse, as local public transport links are limited.
Overview
We are seeking a highly organised and proactive Business Operations & Finance Support Coordinator to support the day-to-day administration and operational delivery of Finance, HR, and Business Support functions within a growing and commercially driven SME.
Reporting directly to the Head of HR & Finance, this role is central to supporting efficient and compliant processes across finance, people operations, governance, and business administration. The successful candidate will take ownership of routine operational activities, support internal stakeholders, and contribute to continuous business improvement through effective administration and coordination.
This is an exciting opportunity for an individual who enjoys variety, thrives in a fast-paced environment, and takes pride in delivering high-quality administrative and operational support.
Finance Administration & Support
- Manage day-to-day finance administration, including sales ledger, purchase ledger, expense processing, and supplier management.
- Process invoices, reconcile accounts, and maintain accurate financial records.
- Support bank reconciliations and monitor cash flow activities.
- Assist with monthly management account preparation and reporting requirements.
- Support budgeting, forecasting, and expenditure tracking processes.
- Assist in the preparation and submission of VAT returns and related documentation.
- Liaise with external accountants and advisors as required.
- Maintain financial filing systems and ensure documentation is accurate and up to date.
- Support finance process improvements and system administration.
- Assist with the administration of accounting software and finance systems as required.
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HR & People Operations Support
- Maintain employee records, personnel files, contracts, and HR documentation.
- Coordinate onboarding and offboarding activities to ensure a positive employee experience.
- Support recruitment administration, including interview scheduling, offer letters, and candidate communications.
- Assist with absence tracking, holiday management, and employee record maintenance.
- Support payroll administration by ensuring employee data is accurate and submitted within required deadlines.
- Assist management with HR documentation, employee communications, and policy administration.
- Maintain HR systems and support adherence to company policies and employment legislation.
- Support training coordination, employee development initiatives, and performance review processes.
Business Operations & Administrative Support
- Provide operational and administrative support to senior leadership and management teams.
- Coordinate internal processes to improve efficiency and consistency across the business.
- Maintain company documentation and internal reporting systems.
- Support the implementation and continuous improvement of operational procedures.
- Coordinate meetings, documentation, and business administration activities.
- Support business projects and initiatives as the company continues to grow.
- Act as a key point of contact for internal administrative and operational queries.
Compliance & Governance
- Ensure all employee and financial records are maintained securely, accurately, and confidentially.
- Support compliance with UK employment legislation, GDPR requirements, and company policies.
- Assist with audits, compliance reviews, and reporting activities.
- Promote best practices across finance, administration, and people operations.
- Support environmental, health and safety, and quality management processes where required.
- Assist in maintaining governance documentation, policies, and compliance records.
About You
Essential:
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- Experience in a Finance Administration, Business Support, Office Management, Operations, or HR Administration role.
- Strong organisational and administrative skills with excellent attention to detail.
- Experience working within a growing SME environment.
- Confidence managing multiple priorities and deadlines simultaneously.
- Strong IT skills, including Microsoft Office applications and CRM platforms.
- Excellent communication and interpersonal skills.
- Ability to follow instructions and exceed expectations.
- Ability to work independently and manage responsibilities effectively.
- A proactive and solution-focused approach.
- Experience supporting payroll, onboarding, or finance administration activities.
- Understanding of confidentiality requirements and data protection principles, including GDPR.
Desirable:
- Experience using Odoo ERP
Overview And What We Offer
- Full-time permanent position
- Competitive salary based on experience
- Opportunity to work closely with senior leadership and directly influence business operations
- Broad and varied role across Finance, HR, and Business Operations
- 25 days annual leave plus bank holidays
- Company pension scheme
- Health care package
- Professional development within a growing and ambitious SME
- Free on-site parking
- A friendly, supportive, and growing SME environment where your contribution truly matters
- The opportunity to play a pivotal role in shaping business processes and supporting future growth
- We are an Equal Opportunity Employer and are committed to creating an inclusive workplace where everyone can thrive
Visa Sponsorship Disclaimer:
Please note that visa sponsorship is not available for this position. All applicants must currently possess the legal right to work in the UK without restriction.
Benefits:
- Company pension
- Free parking
- Private medical insurance
Ability to commute/relocate:
Haydock WA11 9SL: reliably commute or plan to relocate before starting work (required)
Experience:
- Administrative: 2 years (preferred)
Work authorisation:
- United Kingdom (required)
Work Location: In person
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