Operations Management Team PA Support

Discover Your Opportunity with Mitsubishi UFJ Financial Group (MUFG)

Do you want your voice heard and your actions to count? Discover your opportunity with Mitsubishi UFJ Financial Group (MUFG), one of the world’s leading financial groups. Across the globe, we’re 150,000 colleagues, striving to make a difference for every client, organization, and community we serve. We stand for our values, building long-term relationships, serving society, and fostering shared and sustainable growth for a better world.

With a vision to be the world’s most trusted financial group, it’s part of our culture to put people first, listen to new and diverse ideas and collaborate toward greater innovation, speed and agility. This means investing in talent, technologies, and tools that empower you to own your career.

Join MUFG, where being inspired is expected and making a meaningful impact is rewarded.

Role Overview

MUFG, one of the world’s leading financial groups with a rich heritage spanning over 350 years and a global presence in more than 40 countries, is seeking an Operations Personal Assistant to join their London office. This role offers you the opportunity to work at the heart of a renowned financial institution, supporting senior management within both Global Markets Operations and Corporate Banking Operations. You will be instrumental in ensuring seamless coordination, communication, and delivery of business activities across the division.

MUFG is committed to fostering a supportive and inclusive environment where your interpersonal skills and commitment to excellence will be valued. With flexible working arrangements, exposure to cross-functional initiatives, and access to training opportunities, this position is perfect for someone who thrives in a collaborative setting and is eager to contribute to the smooth running of operations within a complex, regulated environment.

What You'll Do

• Provide high-quality administrative support to senior management teams within Global Markets Operations and Corporate Banking Operations by proactively managing diaries, inboxes, schedules, and meeting priorities.
• Serve as a trusted point of contact for administrative matters across the Operations division and wider stakeholders, handling complex queries with discretion and professionalism including highly sensitive or confidential information.
• Coordinate administration support for Governance or Committee meetings attended by Operations Management team members, ensuring all actions are monitored, tracked, and prepared for by due dates.
• Manage business travel schedules and itineraries for managers in Operations including briefings, agendas, booking arrangements for travel and entertainment requests while ensuring compliance with MUFG policies and cost controls.
• Process expenses resulting from travel or entertainment accurately and promptly according to company guidelines.
• Organise meetings with internal and external stakeholders by scheduling appointments, managing room bookings, technology setups (including video conferencing), and ordering catering as required.
• Provide logistical support for Operations events such as Town Halls or annual Regional Operations meetings in London by liaising with facilities teams, vendors/suppliers, stakeholders, and attendees to ensure smooth execution.
• Collaborate closely with the Business Management team or Culture Influencer Network to deliver on various division-wide initiatives or events that promote positive culture within Operations.
• Promote accurate information on Operations’ Intranet pages so all staff have access to up-to-date resources; assist with coordination of office meeting spaces and desk bookings in partnership with facilities.
• Manage email distribution lists for Operations to facilitate effective communication between management teams and the division; support cross-functional initiatives alongside the Business Management team for broader exposure.