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Operations & Project Coordinator Apprentice
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About the Role
We're looking for an organised, proactive and professional individual who is looking to begin a career in admin, operations and project coordination. This is a varied role supporting the day-to-day, keeping projects organised and providing excellent admin support to the director, colleagues, clients, suppliers and other stakeholders.
Working closely with the wider team, you'll support a range of administrative, organisational and project coordination tasks, helping to ensure the smooth running of the office, workshop and live customer projects.
Responsibilities
This varied role may include:
- Receive, log and organise new enquiries, setting up project folders and filing drawings and information accurately.
- Assist with quotation documentation and obtain prices from suppliers and subcontractors.
- Chase outstanding quotations, approvals, information, orders and deliveries, highlighting approaching deadlines.
- Maintain project records, correspondence, trackers, drawings and other documentation from order through to completion.
- Liaise professionally with clients, contractors, designers, architects, suppliers and colleagues.
- Arrange site surveys, meetings, appointments, deliveries and installation dates.
- Prepare and collate job information for workshop and site teams.
- Place agreed purchase orders and maintain supplier information and project-specific purchasing records.
- Help manage emails, diaries, document control and general business administration.
- Use and develop systems in Microsoft 365, including Outlook, Teams, OneDrive or SharePoint and Microsoft Planner.
- Assist with delivery documentation, completed-work records and information required for invoicing.
- Support company social media, website content, networking and customer follow-up administration.
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Essential Qualifications
- GCSE in:
- English (grade 4)
- Maths (grade 4)
Share if you have other relevant qualifications and industry experience. The apprenticeship can be adjusted to reflect what you already know.
Skills
- Communication skills
- IT skills
- Attention to detail
- Organisation skills
- Customer care skills
- Problem solving skills
- Administrative skills
- Logical
- Initiative
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About Us
John F. White Ltd makes world-class furniture that transforms spaces and makes people’s lives better. Made up of a uniquely diverse team of designers, cabinetmakers, joiners, and fitters, we are a high-end custom woodworking company from the UK that designs and creates exquisite bespoke furniture for both commercial and public sector industries. We are proud masters of our craft with 55 years of experience under our belts.
Career Growth
Your earnings can increase over time with an apprenticeship. Find out about potential future pay. Our intention is for this apprenticeship to be the beginning of a longer-term role within John F. White Ltd.
As the successful applicant develops their knowledge of the business, our customers, suppliers and projects, there is the opportunity for the position to grow with them.
Ultimately, we would like to develop somebody who becomes a trusted and important part of the day-to-day operation of the company, with increasing responsibility and the opportunity to shape the role around their strengths as both they and the business develop.
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