Office Angels
Operations Support Coordinator
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Operations Support Coordinator
Location: Swinton
Salary: £28,000 - £32,000
Work Hours: 8am - 4.30pm with early finish on Friday
Work Type: Office based
About the Role
Our client, a dynamic and innovative engineering organisation, is seeking a proactive and detail-oriented Operations Support Coordinator to play a pivotal role in their operations.
As an Operations Support Coordinator, the individual will be responsible for a variety of crucial tasks, ensuring the smooth running of administrative processes across the organisation.
Key Responsibilities
Commercial Administration
- Process incoming order confirmations promptly into job and invoicing records.
- Monitor sales invoices and maintain the invoicing log, ensuring accuracy.
- Administer client and supplier onboarding paperwork efficiently.
- Maintain an up-to-date quotation log, tracking status and prompts for follow-ups.
Operations & Compliance Administration
- Own and maintain the Training & Competency Matrix, ensuring all certifications are current.
- Administer security clearance and vetting submissions for client projects.
- Support recruitment and onboarding processes, managing logistics and documentation.
Management System & Audit Support
- Control day-to-day document management and assist with internal audits.
- Coordinate evidence for certification body audits, ensuring compliance readiness.
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Bid & PQQ Support
- Complete client PQQs and supplier appraisals efficiently from the controlled information library.
- Maintain the standard PQQ answer library for quick turnaround times.
Office Operations
- Conduct general office administration, including meeting arrangements and visitor management.
- Support company events and exhibitions with logistics and paperwork.
Person Requirements
To excel in this role, candidates should possess:
- Proven operations administration experience in a process-driven environment.
- Strong proficiency in Excel and Microsoft 365; familiarity with Xero and DraughtHub is a plus.
- A meticulous approach to record-keeping and documentation.
- Confidence in communicating and chasing information from busy stakeholders.
- Discretion with confidential information, demonstrating GDPR awareness.
How to Apply
To apply, please send your CV to Lizzie - lizzie.kelly@office-angels.com or call 0161 832 7600 for further information.
About Office Angels
Office Angels is an employment agency. We are an equal opportunities employer who put expertise, energy, and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, abilities and more. We do this by showcasing their talents, skills and unique experience in an inclusive environment that helps them thrive. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you.
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Office Angels is an employment agency and business. We are an equal-opportunities employer who puts expertise, energy and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, abilities and more. By showcasing talents, skills and unique experiences in an inclusive environment, we help individuals thrive. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you.
Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer.
By applying for this role, your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.
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