The Warrington Group Inc.
Overnight Administrator
How your CV stacks up
Upload your CV to see how well it fits this job role
?%
On behalf of our client, Remember When Healthcare, we are looking for a Healthcare Scheduler to join their growing team.
About Our Client:
Remember When Healthcare is a growing healthcare organization dedicated to helping Nova Scotians remain safe, comfortable, and supported in their own homes. Their team is built on compassion, professionalism, and a genuine commitment to both the families they serve and the employees who make that care possible.
As the organization continues to grow, they are investing in their people and processes to ensure clients receive exceptional care, while caregivers feel valued, supported, and connected. This is an opportunity to join a collaborative team where your ideas, leadership, and contributions will truly make a difference.
The Opportunity:
Healthcare scheduling is much more than filling shifts. This role is ideal for someone who enjoys solving puzzles, staying organized, and building strong relationships. You will manage a complex network of clients and caregivers, balancing availability, preferences, qualifications, and last-minute changes to ensure care is delivered without interruption.
No two days will look the same. You'll spend time communicating with caregivers, collaborating with colleagues, problem-solving coverage challenges, and helping ensure clients receive the support they need when they need it.
Healthcare doesn't stop at the end of the workday, and neither does this role. We are currently seeking an overnight Healthcare Scheduler to support after-hours operations and help ensure clients continue to receive seamless, uninterrupted care.
Requirements
The Ideal Candidate:
You are highly organized, comfortable learning new systems, and enjoy finding solutions when things don't go according to plan. You remain calm under pressure, communicate professionally, and understand the importance of balancing urgency with accuracy. Most importantly, you're someone who enjoys helping people, thrives in a dynamic environment, and takes pride in keeping things running smoothly behind the scenes.
The ideal candidate may come from healthcare, medical administration, hospitality, customer service, logistics, or another fast-paced environment where organization, communication, and adaptability are essential.
Reasons to use Rodeo
Start with a chat, not a search bar
Grad scheme, placement, apprenticeship? Not sure what you want yet — that's fine. Your agent talks it through with you and turns "I have no idea" into a shortlist.
It searches the market for you
Every day your agent scans the market matching roles against what actually matters to you, not just keywords on a CV.
Only hits
No noise. No "maybe this fits." Just roles with a clear explanation of why they're right — and where to focus when applying.
Responsibilities:
- Coordinate caregiver schedules to ensure client care needs are consistently met.
- Build and maintain positive relationships with caregivers through regular communication and consistent, supportive follow-up.
- Respond to schedule changes, call-outs, and coverage gaps in a timely manner.
- Collaborate closely with hiring, care management, and office teams to support continuity of care.
- Monitor overtime, availability, qualifications, and scheduling constraints.
- Communicate professionally with clients, caregivers, and internal team members.
- Maintain accurate records and scheduling information within company systems.
- Participate in team meetings and contribute ideas to improve processes and workflows.
- Assist with additional administrative tasks and special projects, as required.
Qualifications:
- Previous scheduling, administrative, healthcare, customer service, logistics, or coordination experience preferred.
- Strong computer skills and confidence in learning new software platforms.
- Experience managing multiple priorities and competing deadlines.
- Ability to work with a high degree of accuracy and attention to detail.
- Exceptional communication and relationship-building skills.
- Strong problem-solving abilities and critical thinking skills.
- Positive, adaptable, and team-oriented mindset.
- Comfortable working in a fast-paced environment where priorities can shift quickly.
- Ability to work independently while maintaining strong collaboration with colleagues.
- Legally eligible to work in Canada.
Benefits
- Salary range of approximately $50,000–$60,000 annually, experience dependent.
- Comprehensive health and benefits package.
- Paid vacation and sick time.
- Monday–Friday, overnight schedule.
- In-office position based in Nova Scotia.
- Opportunity to join a growing healthcare organization with potential for long-term growth.
- Six-month onboarding and probationary period designed to support long-term success.
Get help with your application
Your very own career expert that helps elevate your application to the next level.
If the above information excites you and is a career opportunity you would like to explore, please apply through the following link: https://zurl.to/QXOb?source=CareerSite and an enthusiastic member of our recruitment team will review your resume and related qualifications! We thank all candidates for their interest. However, only candidates that we determine are best aligned to the role will be contacted for initial discussions.
Please note, candidates must be located in Canada and legally eligible to work on a permanent basis, as sponsorship for this opportunity is unfortunately not an option.
The Warrington Group is a boutique, female-founded and led recruitment firm redefining how hiring gets done.
We don’t believe in volume-based recruiting, outdated processes, or transactional hiring. We believe in partnership and building teams that actually move businesses forward. Since launching in 2020 and headquartered in Halifax, we’ve earned a reputation for delivering high-impact results through a relationship-first, transparent approach while challenging the status quo of what both clients and candidates have come to expect from recruitment. Our work has been recognized with the 2026 Consumer Choice Award for Best Employment Agency in Halifax and Top 25 Most Powerful Women in Business (2026) ~ reflections of our growth, standards, and commitment to doing things differently. We partner with organizations across Accounting, Financial Services, Legal, Sales, Marketing, Professional Services, Administrative Support, Contact Centre, Operations, Healthcare, and Manufacturing.
We work with people who take their careers seriously. If you would like to send your resume for potential opportunities not listed on our careers site, you may do so via email ~ careers@thewarringtongroup.ca. Please note, this inbox is not replied to on a regular basis, however, your resume will be kept on file for 1 year.
“It took my CV and asked me questions relevant to understanding what kind of jobs to suggest for me. Suggestions were almost perfect. Jobs were exactly what I’ve been looking for.”
Jessica, London
Skills
Location