The Inn Collection Group
P2P Administrator
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What makes the perfect pub?
It’s great ales, delicious food, a welcoming atmosphere, and the warm welcome from a team that’s at the heart of everything we do.
The Inn Collection Group
The Inn Collection Group is a multi-award-winning pubs-with-rooms company, proudly located in some of the most outstanding destinations across the North of England and Wales. At ICG, we deliver exceptional hospitality by living and breathing our core values: warmth, customer-obsessed, accountable, delivering results, and Inn It Together. All with the goal of making people happy through heartfelt hospitality.
How we say thank you!
- Celebrate your birthday with an extra paid holiday.
- Build your future with support from our development programmes.
- Take the time you need to rest and recharge; Paid Breaks are on us.
- Enjoy 50% off food at any of our Inns.
- Relax with a stay at any of our Inns during January, February, and March for just £1.
- Take advantage of the chance to explore our beautiful locations, with 1/3 off room bookings all year round.
- Experience a spontaneous trip away with £50 on same day bookings.
- It’s not just for you—your loved ones can enjoy 15% off bed and breakfast too!
- 24/7 confidential support is always there when you need it with our Employee Assistance Programme.
- Contribute to a company that gives back through our Give-inn back scheme.
- Join an award-winning team recognised as the Best Pub Employer at the Publican Awards.
- Enjoy the convenience of on-site parking.
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Rooted in the North
Our support hub at Quorum Business Park in Newcastle serves as a central space where all our departments come together to collaborate and innovate. Located in a thriving business community, it reflects our strong connection to the region while providing a modern, dynamic environment to drive our collective success.
You'll Fit Right Inn
The P2P (Purchase-to-Pay) administrator is responsible for managing the suppliers who service our business through the procurement portal. This role involves ensuring that goods and services are procured efficiently through our approved portal, suppliers are paid on time, and issues are resolved timely to ensure no business disruption. It will also play a key role in the management of the utilities across our estate.
Key Responsibilities
- Be the main point of contact for the procurement system.
- Ownership of the data integration from our procurement system into the financial system, ensuring accuracy and efficiencies where possible.
- Business partnering with the commercial side of the business regarding rebates.
- Management of Suppliers assigned to you, including reconciling statements & allocating accounts.
- Coordinating with suppliers and internal teams to resolve any discrepancies.
- Analysing data trends within the system to highlight pricing discrepancies that could impact our overall GP%.
- Utilities accounts payable ownership.
- Prepare and present meaningful reports with clear actions that allow the business to react and respond.
- Owning balance sheet reconciliations for your areas.
- Ensuring timely and accurate processing of invoices.
- Management of all inboxes on a rotational basis ensuring emails are responded to with agreed SLA’s with the business.
- Maintaining master data within the procurement system including but not limited to new supplier account set up and nominal maintenance.
- Provide training where may be needed to the business.
- Reconciling credit card from ExpenseIn to the nominal account.
- Supporting the wider finance team during holidays and absence.
- Any other reasonable request.
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Required Skills
- Experience with procurement systems.
- Competent with Excel, Sage and OCR Solutions.
- Continuous improvement, looking for ways to streamline and standardise processes.
- Team player – willingness to flow to work where peaks exist in the team.
- Good Communicator.
- Ability to use own initiative and problem solve.
- Organised and able to prioritise effectively.
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