Serco Plc
P2P Administrator | Homebased
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Who we are
VIVO provides facilities management and accommodation maintenance for the UK military and its partners. VIVO embodies both experience and innovation.
What we do
We put our Customers and Families First. They are the driving force behind everything we do. We drive forward improvements for them to ensure the service they receive, whether reactive repairs or a major project, is completed safely and on time. In order to achieve this, we have 4 core values: open, caring, agile and collaborative. These are at the heart of everything we do.
Contract: Full Time, 6-Month Fixed Term Contract
Location: Home Based, Birmingham area Hours: 37.5 hours per week, Monday to Friday, 9:00am – 5:00pm Salary: £27,000 pro rata
Join a growing Finance team supporting UK Defence
VIVO is a 50:50 joint venture between Serco and ENGIE, delivering infrastructure, asset and facilities management services across the UK Defence sector. With a business currently worth around £800m per year and ambitious plans for further growth, this is an exciting opportunity to join our team as a P2P Administrator.
Based around Birmingham and working from home, the role will sit within our Accounts Payable (AP) team, supporting the processing and management of invoices and ensuring queries are resolved promptly and accurately. Working as part of an established team of around 15 people, this is a great opportunity for an experienced administrator to make a real contribution during an exciting period of growth.
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What will you be doing?
- Responsible for processing subcontractor and vendor invoices, checking costs against agreed rates and ensuring payment requests are accurately recorded.
- Key part of the role will be dealing with invoice and payment queries, working closely with both internal and external stakeholders to investigate issues and reach effective solutions.
- Use SAP and Microsoft Excel regularly to manage information, investigate anomalies, maintain accurate records and prepare reports.
- Experience using both systems is highly desirable, particularly within an Accounts Payable, P2P, finance or commercial administration environment.
- Support the wider team with cost allocation, identifying and correcting discrepancies, maintaining electronic filing systems and assisting with ad-hoc P2P activities.
- Help identify recurring issues and contribute to improvements that make our processes more efficient.
What are we looking for?
- Experienced administrator confident working with invoices, financial information and queries.
- Strong attention to detail is essential, alongside good communication skills and the ability to build effective working relationships with internal colleagues, suppliers and other stakeholders.
- Experience with SAP and Excel is highly desirable, but formal qualifications are not required.
- Practical experience, a willingness to learn and the ability to work accurately and independently.
- Self-motivated, organized and comfortable managing their own workload without direct supervision.
- Previous experience of working from home would be advantageous.
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Why VIVO?
- Excellent opportunity to join a properly established and supportive team while gaining experience within a major organisation delivering critical services across the UK Defence sector.
- Experienced administrator with strong attention to detail, confident using SAP and Excel, and enjoy working with invoices, solving queries and collaborating with stakeholders.
VIVO – supporting the infrastructure that keeps UK Defence moving.
VIVO Defence Services
The role you have applied for is with VIVO Defence Services, a joint venture between Serco and EQUANS.
By applying for this role, please be aware that information contained within your CV may be shared between VIVO Defence Services, Serco and EQUANS during the recruitment process.
At VIVO, we are committed
- To building a diverse and inclusive organisation that supports the needs of all.
- To making reasonable adjustments at interview through to employment for our candidates.
- To strongly encouraging applications from a diverse candidate pool.
- To discussions around flexibility and flexible working and operate a hybrid work structure in many of our business areas.
- To being proudly a Disability Confident Leader.
- To giving disabled applicants who meet the minimum criteria for the job the opportunity to demonstrate their abilities at an interview.
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