Hampshire Recruitment Group
PA to CEO
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Personal Assistant to CEO – West End, London - £50,000–£60,000
Candidates should take the time to read all the elements of this job advert carefully. Please make your application promptly.
An exceptional opportunity has arisen for a highly organised and commercially astute Personal Assistant to support ongoing construction projects. The PA will serve as the CEO’s central communication channel, overseeing and coordinating all information shared between the CEO, Directors, Project Managers, Contract Managers and wider teams, guaranteeing clear, consistent and timely communication across the organisation.
This role requires a PA with proven experience in a construction environment, capable of operating with precision, pace and discretion. You will be based full-time on site in The West End, acting as the central point of coordination for all communication, scheduling and administrative flow.
Key Responsibilities
- Email management — triaging, prioritising, drafting, responding, flagging actions
- Diary management — scheduling meetings, site visits, travel, and personal appointments
- Inbox organisation — folders, follow ups, reminders, action tracking
- Gatekeeping — controlling access, filtering requests, managing interruptions
- Meeting coordination — booking rooms, preparing agendas, circulating papers
- Minute taking — capturing actions, distributing notes, tracking deadlines
- Document preparation — letters, reports, briefing packs, presentations
- Travel arrangements — flights, hotels, itineraries, visas, logistics
- Expense management — receipts, reconciliations, monthly reports
- Confidential information handling — discretion with sensitive or personal matters
- Stakeholder communication — liaising with contractors, executives, suppliers
- Phone management — screening calls, returning messages, organising call backs
- Task prioritisation — ensuring the principal’s day runs smoothly and efficiently
- Personal support — ad hoc errands, personal appointments, lifestyle admin
- Project support — coordinating timelines, tracking deliverables, updating logs
- File and data organisation — digital filing, version control, archiving
- Office coordination — supplies, maintenance, courier bookings
- Relationship management — maintaining positive rapport with key contacts
- Deadline tracking — ensuring nothing slips, chasing actions proactively
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About You
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- Background within a Tier One construction company (mandatory)
- Exceptional written and verbal communication skills
- Highly organised, calm under pressure, and able to manage competing priorities
- Confident liaising with senior executives, contractors and international contacts
- Professional, polished and able to represent the principal with discretion
This is a rare opportunity to work at the highest level of the construction sector, supporting a dynamic and influential figure in the heart of London.
If you are interested in this permanent opportunity, apply now.
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