Key Responsibilities:

PA Support

• Provide efficient diary management and PA support to the Managing Director of Content, ITN Productions and the Finance Director, ITN
• Provide ad hoc administrative support to other senior stakeholders within ITN Productions, where required
• Manage meeting arrangements, including scheduling appointments, booking rooms and setting up meetings
• Prepare agendas, coordinate meeting materials and take and circulate meeting notes when required
• Book local, national and international travel, accommodation and visas
• Arrange taxis, couriers and other travel-related logistics
• Submit expense claims and support expense approvals on behalf of Directors and their teams where appropriate
• Raise purchase orders, process invoices and support other routine administrative tasks
• Act as a point of contact for internal and external enquiries, responding or directing requests as appropriate

Administrative and Office Support

• Organise staff meetings, team events and social activities
• Manage internal communications, including the weekly team round-up and other departmental updates as required
• Maintain accurate records of holidays, sickness absence and other leave, updating systems as required
• Coordinate the onboarding of new starters, including arranging inductions, access requirements and introductions
• Issue security passes and support office access arrangements
• Help maintain a well-organised office environment, ensuring meeting rooms and communal spaces are presentable and functional
• Order and manage office supplies and stationery
• Liaise with Facilities and other support teams to resolve office-related issues
• Distribute incoming post and coordinate outgoing deliveries where required
• Manage subscriptions and departmental administration requirements
• Support client hospitality arrangements and internal or external events as required

Collaboration and Additional Support

• Build effective working relationships with teams across ITN, including Finance, People, Technology and Facilities
• Provide administrative support for projects and business initiatives as required
• Undertake any other reasonable administrative duties appropriate to the role

These are the main requirements of the role and is not an exhaustive list of duties. It is intended to reflect the nature, range, and context of the work, which will change over time.

Key Requirements:

Experience & Skills

• Proven experience supporting senior leader, ideally at Director or Executive level, within a fast-paced environment
• Exceptional diary management, planning and organisational skills
• Strong administrative capability with excellent attention to detail and accuracy
• Ability to manage multiple competing priorities and adapt quickly to changing business needs
• Demonstrable experience coordinating complex travel arrangements and executive schedules
• Strong written and verbal communication skills
• Excellent stakeholder management and relationship-building abilities
• Highly proficient in Microsoft Office 365, including Outlook, Teams, Word, Excel and PowerPoint
• Experience handling confidential and commercially sensitive information

Personal Attributes

• Proactive, resourceful and solutions-focused
• Calm and resilient under pressure
• A genuine interest in television production, media and content creation with enthusiasm for supporting a fast-paced creative business
• Professional, personable and approachable
• Able to work independently and exercise sound judgement
• Highly organised with a strong sense of ownership and accountability
• Collaborative and adaptable, with a willingness to support broader business priorities when needed
• Committed to delivering a high standard of service and support

Our people are at the heart of everything we do at ITN. It’s vital that our workforce reflects the diversity of both our audience and the wider society in the UK, so we actively seek candidates from diverse backgrounds and communities. Reasonable adjustments to the recruitment process will be offered, if required, due to a disability or health condition. We also recognise the importance of a good work life balance, so we do everything we can to accommodate flexible working, including part-time and job shares for all our roles. Please just let us know in your application, or at any stage throughout the process, if this is something you want to explore.