Reception and Hospitality

• Provide a friendly and professional welcome to visitors of the line manager.
• Coordinate and facilitate events, including seminars, conferences, interviews, and social events, and liaise with external parties such as caterers as required.

Financial and Office Management

• Manage the office budget, including ordering stationary supplies.
• Order and maintain appropriate stock of office supplies, postage and consumables in Stepney Area Office.
• Manage Official Expenses with oversight by the Church Commissioners.
• Manage the Discretionary Fund with oversight by the line manager.
• Manage the Mission Fund with oversight by the line manager.
• Complete the quarterly submission and reconciliation of the site's working costs account.

Safeguarding

• Prepare accurate and legally compliant Statements of Particulars and Legal Agreements for new license holders upon appointment.
• Operate in line with safeguarding legislation when processing applications for disclosure from the Disclosure and Barring Service.
• Monitor the visa status of clergy who do not have British Citizenship or the Right to Remain, in conjunction with the HR Team at Diocesan House, as required.

Other

• Undertake any other duties commensurate with the role.
• There is a genuine occupational requirement for this role to be a practicing Christian. There is an expectation that this role will represent the Bishop throughout the Episcopal Area and interact with stakeholders on spiritual matters including, but not limited to, regular prayer and spiritual advice with the Bishop.

QUALIFICATIONS

To be successful in this role, you will need:

• Experience working as a PA.
• Experience managing budgets and tracking costs.
• Administratively efficient.
• IT proficiency (MS Office).
• Ability to work confidentially and in line with safeguarding policy.
• High standard of literacy and numeracy.

Personal attributes:

• Recognises impact of own behaviour and emotions on self and adjusts accordingly.
• Respects and represents the organisation in an honest, ethical, and professional way and helps others to understand their obligations to reflect expected standards of behaviour.
• Recognises, respects and responds to differences in culture, style and viewpoint.
• Listens to, acknowledges and is responsive to diversity of experiences, perspectives, values, and beliefs.
• Actively and calmly works to solve problems and resolve conflicts.
• Monitors own and others’ non-verbal cues and adapts where necessary and clearly explains and presents ideas and arguments and speak in ‘Plain English’, avoiding or explaining jargon that is used.
• Requests and provides information in well written formats; prepares written material that is well structured and easy to follow by the intended audience.
• Develops networks and cooperates with colleagues and partners within and outside LDF.
• Works as a supportive team member, shares information and acknowledges the contribution and support of others.
• Identifies and follows safe work practices and takes action to address hazards, near misses and incidents.
• Understands, takes actions to address and supports other in safeguarding and safer churches policy and procedure.

Desirable criteria:

• Educated to A-Level or equivalent standard.
• Administration related qualification.
• Confident user of social media platforms within the boundaries of organization policy.
• Some understanding of Church of England structures and experience of working with the Ecclesiastical legislative framework.