PA to the Chief Executive

Governance and Board Support

• Prepare materials and documents for meetings, including agendas, presentations, and briefing papers, ensuring timely circulation of agendas and distribution of documents and reports including Leadership Team and Board minutes.
• Attend meetings and take accurate and detailed notes, preparing the minutes, and subsequently distributing to all participants including Board members and the Leadership Team as well as tracking action points.
• Ensure the smooth and timely preparation and distribution of board and sub-committee papers.
• Organise Board and Sub-Committee meetings, including scheduling dates, booking venues, arranging attendance, and ensuring all logistics are in place.
• Support the Board of Trustees, including maintaining trustee records and registers, coordinating trustee inductions, and ensuring trustees receive timely, accurate information to support effective governance.
• Ensure trustee appointments, resignations, and details are correctly and promptly registered with Companies House and the Charity Commission.

Office and Corporate Administration

• Liaise with the organisation's insurance broker regarding policy renewals, cover requirements, and potential claims, acting as the main point of contact for insurance-related enquiries.
• Draft, format, and edit reports, documents, presentations, and correspondence.
• Organise and maintain digital and physical files, documents, and records. Ensure information is easily accessible when needed.
• Maintain strict confidentiality of sensitive information and documents.
• Build and maintain relationships with key stakeholders, acting as a credible ambassador for Horizon at all times.
• Welcome and host external clients, preparing facilities for scheduled events and meetings and arranging refreshments as required.
• Manage the corporate events budget.
• Provide administrative support to the Leadership Team, and general administration and coordination support to Managers within the Support Office, ensuring the effective day-to-day running of Support Office activities.
• Carry out any other reasonable duties as required by the Chief Executive.

Your Experience

• Proven experience in a PA, EA, or senior administrative role, ideally supporting at Chief Executive or Director level (essential).
• Excellent IT skills, including high proficiency in Word, Excel, PowerPoint, and Outlook.
• Experience of diary management, organising meetings, and coordinating events.
• Experience of taking and distributing thorough and timely meeting minutes.
• Experience in dealing with sensitive/confidential information.
• Experience of supporting a Board of Trustees or Directors, or liaison with insurance providers or brokers (desirable).

Your Qualifications

• Business Administration degree or equivalent (desirable).

Your Competencies & Skills

• Excellent interpersonal skills, with confidence in dealing with senior stakeholders, clients, and colleagues at all levels.
• Dynamic with an ability to work independently and at pace.
• Develops strong knowledge of business functions to support role across the wider organisation.
• Ability to work effectively as part of the wider team supporting as required.
• Excellent written and verbal communication skills.
• Ability to work to tight deadlines, multi-task, and prioritise under pressure.
• Strong organisational skills, time-management skills, and attention to detail.
• A confident self-starter with a flexible approach, able to perform calmly and effectively under pressure.
• Proficiency in using office software (e.g., Microsoft Office Suite), calendar applications, and collaboration tools.
• Ability to handle confidential information with discretion and professionalism.
• Flexibility and the ability to adapt to changing priorities and circumstances.

What you can expect from us:

• A comprehensive induction and training programme; you don’t need to have worked in the leisure industry before. We will teach you all you need to know!
• Support from the wider team who have a great deal of combined knowledge and experience and who are eager to help you succeed!
• Variety; no two days is the same!
• An environment that encourages innovation and free thinking, surrounded by really dynamic, empowered individuals.

Benefits:

• Free access to our award-winning gyms and exercise classes for you and a +1.
• Employee discounts and wellbeing platform.
• Healthcare Cash plan.
• Free 24/7 access to GPs using our SmartHealth plan.
• Employee Assistance Programme - support for when you need it most.
• 23 days annual leave + 8 days bank holiday.
• Internal recognition schemes.
• Opportunities for training, development, and progression.
• Free onsite parking - subject to availability.
• Hybrid and family-friendly policies.
• Generous company sick pay scheme.
• Employee referral scheme.
• Company pension scheme.
• Death in service benefit.
• And much more....

This role will be based at Havant Leisure Centre but will be expected to travel to other company sites as the need requires.

Interview Process:

The recruiting manager will review your CV and if shortlisted, you will be invited to a formal interview/assessment process where we will evaluate your suitability for the role.

There may be times when due to the volume of applicants we need to close a vacancy early to avoid disappointment, be sure to get your application in as soon as possible!

If you are a recruitment agency, please note we operate a PSL and do not take cold calls.