If you have the initiative and expertise to drive the success of our executive office, we encourage you to apply.

Duties And Responsibilities

• Executive Support & Administration: Provide a full range of proactive support, including diary management, drafting correspondence, and producing confidential letters, reports, meeting papers, and presentations to a very high standard.
• Office & Line Management: Coordinate all activities within the SMT Office and act as the line manager to other SMT Secretaries, maintaining a professional, organised, and tidy office environment while implementing suggestions for improvement.
• Gatekeeping & Prioritisation: Manage access to the Principal, using good judgment to determine which requests should be escalated to the Principal's attention and which are more appropriately handled elsewhere.
• Meeting & Event Coordination: Draft agendas, produce minutes for internal meetings (including the Governing Body, in conjunction with the Clerk to the Corporation), and manage SMT diaries, conference arrangements, and internal room bookings. You will also liaise with Estates and Catering Teams for event hospitality.
• Stakeholder Communication: Deal with complex correspondence and enquiries—including complaints—while developing positive, professional relationships and respecting strict confidentiality and boundaries.
• Compliance & Flexibility: Maintain strict compliance with the College's commitments to the safeguarding of young people and vulnerable adults, the promotion of equality and diversity, health and safety, data protection, and freedom of information. Undertake other reasonable duties as required, demonstrating a high degree of flexibility regarding campus location, working hours, and duties.

Required Skills And Experience

• Previous experience working in a senior PA/secretarial role, specifically including minute-taking.
• Exceptional tact, diplomacy, and judgment in managing an executive calendar and determining urgent priorities.
• The ability to work to tight deadlines with minimal supervision, remaining calm and solution-focused under pressure.
• Excellent literacy, presentation, organisational, and time-management skills.
• Confidence and familiarity with common Microsoft software packages, including Microsoft Teams.
• A good standard of education (ideally qualified to Level 3 or equivalent) and relevant qualifications.
• High flexibility regarding campus location, working hours, and the willingness to travel between sites if necessary.
• A clear understanding of the College's commitments to the safeguarding of young people and vulnerable adults, alongside a dedication to continuous professional development.

What’s in it for you?

The College Offers An Excellent Benefits Package Which Includes

• Employer Pension contributions - Local Government Pension Scheme
• 27 Days Annual Leave, rising to 31 following 5 years’ service (plus Bank Holidays & Christmas Closure).
• Cycle to Work Scheme (Salary sacrifice).
• Electric Vehicle Scheme (Salary Sacrifice).
• Health-related benefits including Subsidised Health Scheme.
• Excellent Training and Development Opportunities
• Staff parking available
• On-site restaurant facilities and FREE early morning coffee/tea and toast

How To Apply

To apply for the role of PA to the Principal & Chief Executive, please click ‘Apply Now’ to complete an online application form.

If you are applying via a jobs board, you will receive an email and link that will take you directly to our application form on the Newcastle & Stafford Colleges Group website.

Closing date completed applications: 20th September 2026.

This college is committed to safeguarding and promoting the welfare of young people and vulnerable adults and expects all staff and volunteers to share this commitment. All college-based positions are subject to enhanced DBS check.