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The Paralegal will report to the Legal Counsel and provide legal contract administration to support the Legal Counsel, working closely with the Procurement and Contracts team to help ensure supplier contracts are reviewed, progressed, approved, executed and stored in a consistent and well-controlled way.
The role is intended to support the business with high-volume, process-driven work and legal administration. It is best suited to someone who is organised, detail-focused and commercially aware, but who is still developing their legal judgment and will work under the supervision of the Legal Counsel on legal risk points.
Contract Review & Management
- Carry out negotiations and reviews of lower-risk and lower-value supplier contracts, statements of work, order forms, non-disclosure agreements and engagement letters using approved templates, and guidance from the Legal Counsel.
- Identify areas of legal, commercial or operational risk within the business and advising on positions/obligations.
- Escalate complex, high-value, non-standard or higher-risk matters to the Legal Counsel promptly.
- Maintain accurate records of ongoing contract reviews and approvals.
- Arrange execution of documents through PandaDoc and in hard copy.
Contract Renewals & Administration
- Liaise with the Procurement team and business stakeholders on the contract renewal process, ensuring key dates and obligations are monitored.
- Ensure contracts are correctly executed, filed and maintained on the contract database.
- Assist with document version control and contract governance processes.
- Support the ongoing improvement of contract management processes and contribute to process improvements that increase efficiency and consistency.
Legal Support
- Support the Legal Counsel with day-to-day legal matters across the business.
- Undertake legal and regulatory research as required.
- Provide practical support on ad hoc legal projects and initiatives.
- Monitor and maintain the legal Way of Life inbox, managing and recording work in and out.
- Assist with legal record keeping, audit trails and compliance administration, ensuring confidentiality and data protection requirements are observed.
- Company secretarial support as required.
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General Responsibilities
- Act at all times in line with the Company Values, integrating these into all work practices.
- Build positive working relationships across Legal, Procurement, Operations, Finance, Marketing and other business teams.
- Maintain a professional, practical and solutions-focused approach when dealing with internal stakeholders and external suppliers.
- To observe the highest possible standards in relation to customer confidentiality and in compliance with data protection legislation.
- To act as an ambassador for Way of Life in your conduct during working hours and in all contact with customers and third parties connected with Way of Life’s business.
- To undertake any other duties reasonably requested that are consistent with the level and purpose of the role.
Essential
- Previous paralegal, legal operations, contract or commercial administration experience.
- Experience reviewing or administering commercial contracts, supplier agreements or similar business documentation.
- Strong attention to detail, with the ability to spot inconsistencies, missing information and unusual contractual terms.
- Excellent organisation skills and ability to manage a high volume of process-driven work accurately.
- Ability to prioritise competing tasks, maintain trackers and follow up outstanding actions without losing sight of detail.
- Good written and verbal communication skills, with confidence dealing with internal and external stakeholders.
- Proficient in Microsoft Word, Excel and Outlook.
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Desirable
- Paralegal qualification, law degree or equivalent legal training.
- Experience working in an in-house legal team.
- Experience in using contract management/document management systems such as Airtable.
- Experience within property, build-to-rent, facilities management or service-based organisations.
Benefits
Critical Illness Cover
Eligible employees will be automatically included in this policy after 12 months’ service.
Eye Tests & Glasses
Way of Life will cover the cost of an eye test up to a value of £30 every 2 years.
Family Friendly Pay
Way of Life provides enhanced rates of Maternity, Paternity and Adoption pay (subject to eligibility criteria as outlined in the full policies available in the handbook).
Life Assurance
Employees will automatically be included in the Group Life Assurance policy after 12 months’ service. This provides death in service benefit at 4 x basic annual salary at date of death. No Benefit in Kind will be applicable.
Benefit Hub
This is available to all employees from the start of employment. Benefit Hub is a team happiness platform that gives you access to over 200 perks! You’ll get access to hundreds of big brand discounts; a wellness hub packed with expert lifestyle and fitness classes; premium rewards; plus, a ton of fun surprises!
Private Healthcare
This is available from the start of employment. Way of Life will pay for employees Private Healthcare. Employees can choose to add family members (spouse/children) or their Partner (providing they live at the same address as the employee) at the rates we can get as a Company.
Season Ticket Loans
We are aware that travel can be expensive. Way of Life provides season ticket loans for employees who have completed their probation period, in order to help spread these costs.
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