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About the Role
Provide day-to-day legal and operational support to the AFEMEA & ASC Legal team, with a strong focus on corporate governance, entity management, contract administration, and legal operations. The role requires a proactive, detail-oriented individual who can manage multiple priorities across jurisdictions and support the team in delivering efficient, high-quality legal services.
Key Job Accountabilities
Corporate Governance & Entity Management
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Manage the Business Group’s subsidiary governance framework, ensuring all legal entities remain in good standing across relevant jurisdictions.
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Maintain accurate and up-to-date corporate records, statutory registers, and internal entity databases.
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Track and coordinate key deadlines (e.g., annual filings, renewals, director mandates) and ensure timely compliance with local requirements.
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Liaise with internal stakeholders, external counsel, and corporate service providers on entity-related matters.
Support for company secretarial activities for subsidiaries:
- Preparing, coordinating, and filing corporate documentation (e.g., director/officer appointments and resignations, changes to authorized signatories).
- Coordinating board and shareholder approvals.
- Working with external counsel to draft and finalize board minutes, resolutions, and governance documents.
- Ensuring proper execution, filing, and record-keeping compliant with local legal requirements and internal policies.
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Contract & Legal Support
- Assist in drafting, reviewing, and updating standard legal documents, including templates, termination letters, and claims correspondence.
- Review contracts and prepare comparison tables or summaries for legal and business decision-making.
- Coordinate contract execution processes, including arranging signatures and maintaining contract records.
Legal Operations & Administration
- Support the General Counsel in managing the legal budget, forecasts, and vendor spend.
- Act as the main point of contact for external legal vendors on billing, including invoice tracking, review, and reporting.
- Maintain and organize Legal team SharePoint sites and document repositories to ensure accessibility and consistency.
- Assist with preparation of presentations, internal communications, policies, SOPs, and training materials.
Litigation & Investigation Support
- Coordinate with external counsel and internal stakeholders to collect and organize documentation for claims, disputes, or investigations.
- Provide general support for fact-finding and case preparation as needed.
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General Support
- Conduct ad hoc legal research and assist in maintaining and updating template agreements and internal know-how.
- Take on additional tasks and projects to support the legal team’s priorities.
Qualifications/Requirements
- Legal degree or equivalent qualification (e.g., Legal Practice Course or similar) preferred.
- Strong organizational skills with the ability to manage multiple deadlines across jurisdictions.
- Excellent written and verbal communication skills; fluent in English.
- Proactive, hands-on, and solution-oriented mindset with a willingness to learn and develop.
- High level of attention to detail and ability to handle confidential information with discretion.
- Strong IT skills, including proficiency in Microsoft Office (Word, Excel, PowerPoint) and document management systems.
- Ability to prioritize effectively, work under pressure, and deliver on time.
- Collaborative, team-oriented individual with strong stakeholder management skills.
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