Office Coordination

• Provide administrative support to Centre staff or projects, including arranging meetings, travel arrangements, document processing, and other tasks as required
• Provide a point of co-ordination and information for students, staff and visitors to the Centre
• Support the process of publication of working papers, special papers and conference proceedings, and ensure that the outputs meet the editorial requirements and are published in a timely manner
• Process expenses claims, invoices, purchase orders and related tasks
• Ensure that the Centre environment is monitored and maintained to a high standard
• Maintain and order office supplies and equipment in a timely and efficient manner

Communications

• Work with academics and professional services to develop and disseminate contents, using a range of channels and online tools
• Develop and maintain webpages for the Centre and projects

Events Coordination

• Support conferences, seminars, workshops, and public events, including planning, promotion, delivery and follow-up
• Communicate with DTS and external suppliers to ensure successful delivery of events
• Book and organise accommodation and travel for speakers and participants
• Train and supervise events assistants and stewards wherever required
• Keep accurate records for events, including attendance lists, press interests, costs, invoices, and evaluation records, etc.
• Attend events and play an active role on the day
• Maintain the database of attendees of all events and conduct analyses where required

Some evening and weekend work may be required

Candidates Should Have

• Excellent written and verbal communication skills; Ability to communicate clearly, concisely and accurately to a wide variety of people and appropriate to the situations
• Ability to work to deadlines and to prioritise multiple tasks whilst maintaining attention to detail
• Excellent skills in common tools, such as Microsoft Word, Excel, Outlook
• Ability to learn proprietary tools, e.g. bespoke finance systems, estates portals, IT portals, etc. to process financial paperwork and make requests such as travel bookings, etc.
• Ability to plan and organise own workload and use initiative with limited supervision
• Ability to use initiative and a proactive and creative approach to tackle tasks

Experience of events management/support, web editing or using web content management systems, and using social media is desirable.

Adecco acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. The Adecco Group UK & Ireland is an Equal Opportunities Employer.

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