St. James's Place
Part-time Foundation Administrator
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With our refreshed strategy, we’re building on our rich heritage and transforming our business to be more scalable and efficient, unlocking the capabilities needed for future success. This includes significantly investing in technology, streamlining the way we work and creating an environment where colleagues feel engaged, empowered and accountable; where they can show up, speak up and perform - because we believe in the difference our work makes.
Location: Cirencester Office
Workplace Type: Hybrid
Employment Type: Permanent, Part Time 28 hours per week
Seniority: Entry Level
About The Role
We're looking for an organised and proactive Foundation Administrator to join our Foundation team in Cirencester. This is an exciting opportunity to play a key role in supporting the day-to-day operations of our charitable foundation, helping to ensure funding reaches charities efficiently and fundraising activities run smoothly.
Working as part of a small and collaborative team, you will provide essential administrative support across grant-making, fundraising, database management and financial processes. You'll have the opportunity to work closely with colleagues across the Foundation, Finance and Responsible Business teams, contributing to meaningful initiatives that make a positive impact within our communities.
This role offers variety, responsibility and the chance to be part of a team dedicated to delivering social value and supporting charitable causes.
What You'll Be Doing
- Supporting the administration and processing of grant payments to charitable organisations.
- Maintaining accurate records across grant management and internal systems.
- Providing administrative support to fundraising activities and events.
- Monitoring and updating fundraising and donor information within the CRM database.
- Assisting with data imports, exports, reporting and Gift Aid processes.
- Managing supporter materials and maintaining accurate records.
- Responding to queries via telephone and email in a professional and timely manner.
- Working collaboratively with colleagues across the Foundation and wider business to support team objectives.
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About You
You'll be a highly organised administrator who enjoys working with data, systems and processes while maintaining excellent attention to detail. You'll be comfortable managing multiple priorities, handling financial information accurately and building positive working relationships with a range of stakeholders.
You will bring experience gained within an administrative, business support or operations environment and have a genuine interest in supporting charitable activity and delivering excellent service. You thrive in a team environment, take pride in producing high-quality work and are happy to support a variety of projects and initiatives as required.
Essential Criteria
- Experience working in an administration, business support or operational role.
- Strong organisational skills and excellent attention to detail.
- Experience maintaining databases, records or management information systems.
- Good working knowledge of Microsoft Office, particularly Excel.
- Experience handling financial information, payments or reconciliations.
- Confident communicating with stakeholders via email, telephone and in person.
- Ability to manage multiple tasks and work accurately to deadlines.
Desirable Criteria
- Experience using CRM or database management systems.
- Understanding of the charity or not-for-profit sector.
- Experience supporting fundraising, events or community initiatives.
- Knowledge of Gift Aid processes or charitable funding administration.
- Experience working with donor or grant management systems.
What's in it for you?
Whatever stage of life you're in, our benefits are designed to provide the support, flexibility, and peace of mind you need to thrive both at work and beyond.
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In addition to our discretionary annual bonus scheme, which reflects both individual and company performance, you'll benefit from a market-leading benefits package tailored to support your wellbeing, financial security, and family life.
Our benefits include:
- 28 days' annual leave plus bank holidays, with the option to purchase up to 5 additional days.
- Private Medical Insurance – company-funded cover for you and your immediate family.
- Generous Pension Scheme – a non-contributory employer contribution of 10%, increasing with length of service up to 15%, plus the opportunity to increase this through salary sacrifice.
- Enhanced Parental Leave – up to 26 weeks' full pay to support growing families.
- Protection Benefits – company-funded critical illness cover, income protection, and life assurance.
- EV salary sacrifice scheme through Tusker.
Reasonable Adjustments
We're an equal opportunities employer and want to ensure our recruitment process is accessible and inclusive for all, if you require reasonable adjustment(s) at any stage please let us know by emailing us at careers@sjp.co.uk
Research tells us that applicants (especially those from underrepresented groups) can be put off from applying for a role if they do not meet all the criteria or have been on an extended career-break. If you think you would be a good match for this role and can demonstrate some transferable experience please apply, regardless of whether you tick every box.
What's next?
If you're excited about this role and believe you have the skills and experience we're looking for, we'd love to hear from you! Please submit an application by clicking ‘apply’ below and our team will be in touch.
As a business regulated by the FCA we would advise you to familiarise yourself with the conduct regulations and in particular consumer duty obligations prior to an interview with SJP.
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