Office Manager

Permanent Part-Time Position
Tuesday, Wednesday, Thursday
Manchester City Centre - office based
£16,500 (FTE £25,000 - £27,500)
Please note that this role is not suitable for students currently in education

Are you an organised and proactive individual who thrives in a fast-paced environment? Are you passionate about providing exceptional service and maintaining high standards? Our client, a creative agency based in Manchester, is seeking an Office Manager to join their dynamic team.

Responsibilities:

• Maintain a tidy and presentable office environment at all times.
• Manage incoming and outgoing mail efficiently.
• Oversee the purchase and provision of stationery, office supplies, and other items.
• Coordinate travel arrangements and accommodation for Directors and staff.
• Arrange taxis and provide travel directions when necessary.
• Manage office equipment and supplies, ensuring their proper functioning.
• Organise couriers and strive for cost-effective services.
• Run general errands such as trips to the post office and bank.
• Arrange Thursday treats for the team and refreshments for events.
• Ensure the timely storage of deliveries.
• Manage all administrative tasks and logistics for new starters, including desk arrangements, IT access, and building access.
• Support line managers in providing thorough inductions for new team members, including office tours and introductions.
• Continuously work to improve the agency's environmental impact through recycling initiatives, supplier choices, and essential travel practises.
• Ensure meeting rooms are clean and well-maintained.
• Manage meeting room diaries and coordinate requirements with meeting organisers.
• Arrange catering for meetings as needed.
• Oversee cleaner activities to maintain high cleanliness standards in the office.
• Conduct daily audits to ensure cleanliness throughout the office, including meeting rooms, toilets, and kitchens.
• Keep kitchens clean and organised, including fridge maintenance, bin emptying, and dishwasher management.
• Ensure essential building services are functioning properly and report any malfunctions.
• Coordinate and manage contractors for ad hoc repairs or maintenance.
• Maintain inventory of required light bulbs and replace them as necessary.
• Attend to any necessary replacements, such as light bulbs.
• Regularly check and replace first aid supplies.
• Foster positive relationships with colleagues across the organisation.
• Support managers by suggesting new ideas and questioning conventional thinking.
• Seek advice and support from more senior team members when needed.