Frogheath Landscapes

Frogheath Landscapes is looking for a part-time Project/ Admin Assistant to join the office team at their friendly garden landscaping company based in rural Sussex.

The purpose of the role is to work alongside the Project Co-ordinator and existing office team to provide an efficient administrative service in this busy office, ensuring a high-quality service to customers and staff to enable the smooth workflow of the business.

Main Duties

• Answering phone calls, message taking, and responding to emails from clients, suppliers, and staff.
• Reviewing and sending estimates to customers.
• Carrying out the purchasing and monitoring of goods and services for any of our projects, including bulk purchase of yard materials and office supplies.
• Assisting Contracts Manager with communicating with site staff and answering any queries.
• Maintaining customer files.
• Purchasing and monitoring of PPE, staff uniform, and tools.
• Completing data analysis sheets for projects using Excel.
• Preparing customer invoices for approval, using QuickBooks Online bookkeeping software.
• Entering supplier bills & credit card receipts into QuickBooks.
• Regular updating and use of computerized systems, including updating databases to ensure extraction of accurate reports.
• Regular office administrative duties including printing, filing, archiving, and photocopying.
• Holiday/absence cover for other office-based staff including the Project Tracking Coordinator.
• Other administrative duties as required.
• Ensuring equality of opportunity and awareness of diversity in the workplace.