Dragons RFC
Partnerships & Events Executive
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Location: Newport, South Wales
Salary: £28,000–£30,000 per annum (depending on experience)
Department: Commercial & Events
Hours: 37.5 hours per week, Monday to Friday, with flexibility to work evenings, weekends, and matchdays as required.
About the Role
We are seeking a highly organised, proactive, and customer-focused Partnerships & Events Executive to join the Commercial Team at a regional rugby club based in Newport. The successful candidate will support the planning, coordination, and delivery of conferences, corporate hospitality, private functions, networking events, sponsorship activations, and matchday hospitality while delivering exceptional customer service.
Key Responsibilities
- Manage commercial event enquiries from initial enquiry through to completion.
- Coordinate conferences, corporate hospitality, private events, weddings, networking events, and matchday hospitality.
- Prepare quotations, contracts, booking confirmations, and invoices.
- Build strong relationships with clients and provide an outstanding customer experience.
- Produce detailed event plans, function sheets, and operational schedules.
- Liaise with catering, operations, facilities, and hospitality teams.
- Support sponsorship activations and commercial partner events.
- Maintain accurate CRM, booking systems, and event records.
- Process deposits, payments, and final invoices.
- Conduct venue show-rounds where required.
- Assist with marketing and promotion of commercial events.
- Produce reports on bookings, revenue, and event performance.
- Provide general administrative support across the Commercial Department.
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Essential Skills & Experience
- Previous experience within events, hospitality, commercial administration, or venue management.
- Excellent organisational and time management skills.
- Strong administration and attention to detail.
- Excellent written and verbal communication skills.
- High level of customer service.
- Proficient in Microsoft Word, Excel, Outlook, and PowerPoint.
- Ability to manage multiple priorities and meet deadlines.
- Professional and confident manner.
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Desirable
- Experience within professional sport, hospitality, or conference venues.
- Knowledge of CRM or event booking systems.
- Experience supporting sponsorship or commercial partnerships.
- Full UK driving licence.
Personal Attributes
- Positive, proactive, and enthusiastic.
- Excellent relationship builder.
- Professional and well-presented.
- Calm under pressure.
- Flexible approach to working hours around events and matchdays.
- Strong team player.
- Passionate about delivering exceptional customer experiences.
Salary & Benefits
- £28,000–£30,000 per annum
- Company pension
- Staff discounts and hospitality benefits
- Training and career development opportunities
- Free on-site parking
Interested applicants should send a CV and Covering Letter to Gavin.Rees@dragonsrfc.wales by Monday 17th August at 5pm.
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