Payroll Administrator

Application Deadline: 3 October 2026

Department: People

Employment Type: Permanent - Full Time

Location: Southampton

Reporting To: Stacey Jury

Compensation: £25,000 - £27,500 / year

Description

Newsquest Media Group are looking for a Payroll Administrator to join our established payroll team based in Southampton. This is a fantastic opportunity for someone with payroll experience who enjoys working in a fast-paced environment where accuracy, organisation and attention to detail are essential.

Working closely with the Group Payroll Manager and wider payroll team, you'll play a key role in ensuring employees across Newsquest Media Group are paid accurately and on time. You'll be involved in all aspects of the payroll process, from reconciliations and statutory payments through to pension administration, HMRC submissions and payroll reporting.

This role offers a mix of payroll processing, compliance and stakeholder interaction, making it ideal for someone who enjoys both the technical and customer service aspects of payroll.

Key Responsibilities

• Process monthly and lunar payrolls accurately and within agreed deadlines.
• Deliver a high-quality payroll service to employees and managers across the business.
• Complete payroll reconciliations and manage third-party payments.
• Ensure payroll data is accurate and maintained within payroll systems.
• Process BACS payments as part of each payroll cycle.
• Submit payroll information to HMRC, ensuring all data is accurate and compliant.
• Administer statutory payments including SSP, SMP and other payroll-related deductions.
• Support Pension Auto Enrolment processes, employee communications and ongoing pension administration.
• Maintain employee payroll records and audit trails.
• Produce and distribute payroll documentation, including payslips and P45s.
• Work collaboratively with colleagues to ensure payroll deadlines and year-end schedules are achieved.
• Identify and escalate payroll issues, risks or discrepancies where appropriate.
• Review payroll calculations and perform manual checks to support payroll accuracy.
• Maintain strict confidentiality when handling employee information.
• Contribute to the continuous improvement of payroll processes and controls.