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Payroll Administrator
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Reporting into the Payroll Manager
You will be responsible for accurately processing data for 900 UK staff including Zero Hour contracts, working within our in-house payroll system and liaising with internal stakeholders to ensure the service is run effectively.
We are looking for a Payroll Administrator that embraces change, keeps up to date with current legislation and is keen to show innovative ways to support our payroll service offering and the rest of the department, enabling us to continue our evolution. We are looking for candidates to have excellent communication skills, to ensure they can build strong relationships with the team and wider departments. We will work with you to ensure you are provided the tools and support to help you be successful in the role.
What you’ll be doing
Staff payroll and Zero Hour payments
- Accurately collect and correctly process all payroll data in accordance with our set payroll processes and guidelines
- Capture all payroll errors and issues, identify root causes and work with stakeholders to implement solutions to minimize errors going forward
- Respond to payroll queries raised by staff and zero hours
New processes and projects
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- Support the Payroll function to implement changes in UK legislation into the Group, working towards improving our In-House payroll and internal departments as required
- Embed a continuous improvement culture
HMRC compliance and reporting
- Respond to HMRC queries and undertake preparatory work for HMRC dispensations; communicating HMRC matters to the business as required
Financial accounts data and audits
- Support in the preparation of data analysis and reports for month end and year end reporting
- Resolve reconciling items arising from the monthly balance sheet reconciliations
Other duties
- Ability to prioritize workload around conflicting deadlines
- Ability to assist the development of the department, being innovative and looking at new ways to improve our service
How success will be measured
- Minimal errors and delays in processing, checking and approving data and preparing reports
- Ability to work as a team player and build effective relationships with internal departments and third parties
- All key processes are clearly documented (and updated regularly)
- Accurate and timely reports provide assurance that all payroll payments and processes are correct
- All issues are logged and proactively used to identify and fix root causes
- All payroll reconciling items are resolved by the following month
- Any audits (HMRC, Internal or External Audits) confirm we are compliant with legislation
- Evidence of embedding a continuous improvement culture such as time saving, reduction in errors or more streamlined processes
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What we’re looking for
We can’t live without:
- Experience of working with both In-House & Outsourced payment function with multiple payrolls
- Good understanding of UK payroll legislation and the ability to incorporate changes into the business
- Ability to multitask and work to strict deadlines under pressure
- Strong attention to detail and analytical skills
- Ability to accomplish expected tasks under minimal supervision
- Highly organized with a natural ability to prioritize
- Strong communication and interpersonal skills
We would love you to have:
- Familiar with pension schemes and benefits
- Experience of Unit 4 / Agresso Payroll, Financial and HR module
- Experience of processing multi-business units UK staff payroll processes
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