Experience

• Demonstrable experience of using Oracle or a similar computerised payroll system.

Method of Assessment:

Shortlisting by Application Form

Our Values

Through the selection process we will also seek evidence that the personal values of candidates align with those of the EA. This will include evidence of commitment to equality and excellence in service delivery. These reflect our aim which is to meet the needs of all our children and young people equally, removing barriers to learning and ensuring equality of access to excellent education services so that every child can develop to his or her full potential.

DISCLOSURE OF CRIMINAL BACKGROUND

The Safeguarding Vulnerable Groups (Northern Ireland) Order 2007 defines working directly with children or young people or in specified places as ‘regulated activity’.

In the event that you are recommended for appointed to a post that involves ‘regulated activity’, the Education Authority will be required to undertake an Enhanced Disclosure of Criminal Background. Please note that you WILL be expected to meet the cost of an Enhanced Disclosure Certificate. Details of how to make payment will be sent to you at the pre-employment stage.

Further information can be accessed at NI Direct or the Department of Justice.

APPLICANT GUIDANCE NOTES

To view the applicant guidance notes, please click here.

To learn about the many great benefits of joining the Education Authority, click here

The Education Authority is an Equal Opportunities Employer.

Job Description

JOB TITLE: Payroll Officer

OPERATIONAL UNIT: Payroll Section

REPORTS TO: Payroll Team Leader

Job Purpose

As part of the Payroll Section working within Financial Support Services and under the requirements of the Employment Rights Act 1996, provide timely and accurate payments to differing types of Education Authority employees and independent bodies within agreed deadlines, subject to varying conditions of service and statutory legislation;

Provide information to professionals (internal and external) and outside agencies under statutory and non-statutory requirements.

Main Duties And Responsibilities

• Operate and maintain manual and computerised payroll records for various categories of employees, to ensure timely and accurate payments and deductions to Authority employees and independent bodies, under varying conditions of service.
• Process and input all prepared data to the specialised payroll system (currently Resourcelink) ensuring accurate reconciliation of details.
• Process and control the input of sickness and maternity records for all employees ensuring accurate calculation of occupational and statutory entitlements subject to timely receipt and authorisation of medical evidence.
• Verify the accuracy of all output reports, payments and deductions, reworking calculations where necessary, ensuring total accuracy prior to release for payment.
• Operate and maintain manual and computerised pension records, ensuring total accuracy of detail, which impacts on the level of pension benefits due to employees.
• Use own initiative in the planning and prioritising of daily workload to meet inflexible payroll deadlines and produce vital administrative documentation, to both statutory and non-statutory bodies.
• Scrutinise, prepare and interpret authorised prime documentation for input, including the verification of essential information provided by other related sections, which is required to make payment.
• Develop, maintain and have current knowledge of Pay As You Earn, National Insurance, Statutory and Occupational Sick Pay, Statutory and Occupational Maternity/Paternity Pay, Working Families Tax Credits, Student Loans and pension schemes requirements/ legislation. Also the varying conditions of service which is required to comply with statutory payroll and pension requirements.
• Provide advice and guidance about payroll and information regarding pension issues in response to queries (written, telephone and in person) from principals, secretaries, supervisors, Authority employees, ex-employees, other departments and external agencies.
• Provide confidential information both written and verbal to statutory/non-statutory, internal and external professionals and outside agencies, within the specified time constraints whilst complying with the requirement of the Data Protection Act (1998).
• Compose and reply to formal letters from professionals and outside agencies.
• Train, supervise, allocate and monitor the work of the sections clerical officers.
• Respond to and operate the delivery of new Government legislation/directives.
• Work in a team environment as well as use own initiative in the daily completion of tasks. Able to cope under pressure with conflicting priorities caused by frequent changes to work demands.
• Deal with customers in a sensitive, professional and caring manner under specific circumstances that are often stressful.
• Deputise for Team Leader on set tasks as required.
• Co-operate with rotation of responsibility commensurate with the level of post held.
• Comply with the Authority’s management attendance policy, with particular emphasis on flexible working time and return to work interviews.
• Any other similar duties as requested by management.

This job description will be subject to review in light of changing circumstances and is not intended to be rigid and inflexible but should be regarded as providing guidelines within which the individual works. Other duties of a similar nature and appropriate to the grade may be assigned from time to time.

In accordance with Section 75 of the Northern Ireland Act (1998), the post-holder is expected to promote good relations, equality of opportunity and pay due regard for equality legislation at all times.

To view the summary of terms and conditions for this post, click here.