As such, if you don’t meet the Transitional Provision (above) we are unable to consider your application unless you can provide documentary evidence of your right to work in the United Kingdom. If you believe you are eligible for sponsorship or already hold a valid right to work in the UK, please ensure you provide full details of your immigration status in the Pre-Screening Immigration section of your application form.

Please note role eligibility also depends on whether the role meets the salary threshold for the relevant occupational code (SOC CODE).

For further info please visit: Skilled Worker visa: Overview - GOV.UK

Process payroll transactions accurately and within agreed payroll deadlines.

• Process and validate new starter, contractual changes, transfers and leaver transactions within ESR.
• Review and validate employee data including pay band, salary, contractual hours, cost centres and employment details.
• Process overtime, enhancements, allowances, deductions, salary amendments, retrospective adjustments and contractual changes.
• Undertake payroll validation and quality assurance checks.
• Validate payroll processing runs and investigate discrepancies.
• Investigate and resolve payroll discrepancies, underpayments and overpayments.
• Reconcile payroll transactions and payroll reports.
• Ensure employees are paid accurately and on time.
• Support monthly, supplementary and year-end payroll activities.
• Process Occupational Sick Pay in accordance with NHS Terms and Conditions of Service.
• Process Statutory Sick Pay (SSP), Statutory Maternity Pay (SMP), Statutory Paternity Pay (SPP) and Statutory Adoption Pay (SAP).
• Produce payroll reports and management information as required.
• Process NHS Pension Scheme opt-out requests for new starters.
• Validate pension opt-out documentation and update ESR records accordingly.
• Ensure payroll deductions are amended accurately following opt-out requests.
• Maintain accurate records and audit trails relating to pension opt-out activity.
• Respond to administrative enquiries relating to pension opt-out processing.
• Signpost employees to NHS Pensions where specialist pension advice is required.

Process travel, mileage, subsistence, relocation and other authorised expense claims.

• Process employee expense claims using Giltbyte Easy Expenses.
• Validate and process expense claims ensuring appropriate approvals and supporting documentation are provided.
• Investigate and resolve employee and manager queries relating to expenses.
• Liaise with Finance colleagues regarding discrepancies and payment issues.
• Support reconciliations between Giltbyte Easy Expenses, ESR and payroll processes.
• Ensure compliance with HMRC requirements relating to expenses and reimbursements.

Administer payroll-related employee benefits and salary sacrifice schemes.

• Process benefit-related payroll deductions and amendments.
• Maintain accurate records relating to employee benefits and reward programmes.
• Support communication and promotion of Trust benefits and reward initiatives, including Perkbox.
• Respond to employee and manager enquiries relating to benefits and reward schemes.
• Liaise with benefit providers and internal stakeholders to resolve administrative queries.
• Support enrolment, amendment and leaver processes relating to employee benefits and reward programmes.

Manage payroll, pension, expenses and benefits cases received through the Employee Service Centre (ESC) Portal and other approved channels.

• Review, prioritise and process cases within agreed service standards.
• Maintain ownership of cases through to resolution.
• Provide timely, professional and accurate updates to employees and managers.
• Ensure actions and outcomes are recorded accurately within the ESC Portal.
• Escalate complex or high-risk cases where appropriate.
• Monitor caseloads and identify opportunities for service improvement.

Person specification

Qualifications

Essential criteria

• Educated to CIPP Certificate in Payroll Practice level or able to demonstrate equivalent knowledge, skills and experience gained through substantial payroll experience.
• GCSE English and Mathematics (Grade 4/C or above) or equivalent qualification.
• Evidence of continuing professional development.

Desirable criteria

• CIPP Diploma in Payroll Management or equivalent qualification.
• ESR Payroll training.
• NHS Payroll training.
• Qualification in Customer Service, Business Administration, Finance or Human Resources.

Knowledge and Experience

Essential criteria

• Experience working within a payroll, finance, HR, workforce, employee services or shared services environment.
• Experience processing payroll transactions accurately and within strict deadlines.
• Significant experience using ESR for payroll and workforce transactions.
• Knowledge and practical application of NHS Terms and Conditions of Service (Agenda for Change).
• Understanding of PAYE, National Insurance and statutory payments.
• Experience maintaining confidential records and handling sensitive information.
• Experience managing customer enquiries and resolving complex queries.
• Experience using payroll, workforce or finance systems.
• Proficient use of Microsoft Excel, Outlook and Word.
• Knowledge of data protection, confidentiality and information governance principles.

Desirable criteria

• Experience working in an NHS payroll environment.
• Experience using the Employee Service Centre (ESC) Portal.
• Experience using Giltbyte Easy Expenses, Perkbox or similar systems.
• Experience processing NHS Pension Scheme opt-out requests.
• Experience administering employee expenses, benefits and salary sacrifice schemes.
• Experience undertaking payroll reconciliations and reporting.
• Experience supporting induction and onboarding activities.
• Experience supporting audits and data validation exercises.

Skills And Abilities

Essential criteria

• Excellent attention to detail and accuracy
• Strong numerical and analytical skills.
• Ability to interpret and apply NHS Terms and Conditions of Service.
• Strong reconciliation and data validation skills
• Ability to investigate and resolve discrepancies
• Ability to manage competing priorities and meet deadlines.
• Excellent communication and customer service skills.
• Ability to explain payroll, pension, expenses and benefits information clearly

Desirable criteria

• Advanced Excel and reporting skills.
• Experience producing management information.
• Experience supporting service improvement initiatives
• Experience testing payroll, expenses or benefits systems.

Personal Attributes

Essential criteria

• Professional and customer-focused.
• Reliable and accountable.
• Highly organised and methodical.
• Positive and proactive approach to problem solving.
• Flexible and adaptable.
• Committed to delivering high-quality services.
• Demonstrates integrity, discretion and sound judgement.
• Able to develop effective working relationships.
• Committed to equality, diversity and inclusion.