Job: Payroll Time and Attendance Specialist

Type: Hybrid with some travel to our HO in Northampton
Hours: Full Time / 37.50 hours / Monday to Friday / Permanent
Closing Date: 7th October 2026 - or until filled. All applicants need to attach an up to date CV to be considered for this opportunity.

Purpose of Role:

This role is responsible for supporting in delivery of accurate, timely, and compliant end-to-end payroll processing, while acting as a key operational owner within the payroll function. This role combines hands on payroll processing with T&A processing and reporting, ownership of assigned controls, process improvement, identifying risks, and collaboration to ensure an excellent employee experience.

Key Accountabilities:

• End to end payroll processing, including collating and processing payroll inputs, calculations, statutory payments, and other payroll related payments and deductions.
• Exception management on the UKG payroll system, including manager queries and reporting.
• Contribute to maintaining training guides and e-learning initiatives for T&A system, providing suggestions for required training based on queries, recurring issues and identifying trends.
• Support line managers in processing and maintaining absence records, including annual leave, sickness, maternity/paternity leave and other time-off requests.
• Investigate and correct T&A discrepancies, including missed punches, overtime, shift patterns, schedules and working-pattern issues.
• Participate in testing of T&A system changes, upgrades and new functionality, including user acceptance testing (UAT) and validation of accurate T&A-to-payroll results.
• Monitor absence records and identify discrepancies between T&A, HR/ payroll records, supporting investigation and resolution of identified issues.
• Reconciliation of T&A hours and time off data following monthly integration, including totals checking, investigation of errors and manual corrections where required.
• First line payroll checking, including peer to peer checking, input validation and variance.
• Maintenance of input trackers for payroll inputs and manual amendments, including payroll checking and evidence folder.
• Proactively identify and resolve payroll issues before payroll submission.
• Escalate risks appropriately while maintaining accountability for resolution using agreed tools, including Risk logs, and take responsibility for continuous improvement within assigned scope, including risk log actions.
• Partner with HR, Finance, and external providers as needed to ensure seamless payroll delivery.
• Act as a key point of contact for payroll queries from internal stakeholders and own the employee experience, ensuring payroll queries are resolved accurately, professionally, and within agreed SLA’s.
• Identify inefficiencies in payroll processes and recommend improvements, support Payroll Operations Lead with suggestions for automation and system enhancement initiatives.
• Lead on assigned payroll procedure documentation creation and ongoing reviews.