PRINCIPAL MEDICAL LIMITED
People and Culture Administrator
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People and Culture Administrator
We are looking for a People and Culture Administrator to join our team at PML. This role is a part-time, fixed-term role for 12 months for maternity cover starting in September 2026. The hours for this role would be 30 hours a week working 4 days. This role will be based at our Bicester Office.
Role Purpose
To provide support to the People & Culture department in all aspects of HR operations. You will play a vital role in ensuring the smooth functioning of HR processes and in maintaining accurate employee records. Responsibilities to include recruitment support, employee onboarding, record management, and benefits administration. Working closely with People & Culture team you will assist all stages of the employee life cycle from recruiting to separation.
Main Duties
- Support the wider HR function with general administrative support, to include, onboarding joiners, exiting leavers, recruitment administration, induction, managing data and information, producing reports etc.
- Provide comprehensive support within the HR team by dealing with general staff enquiries and correspondence.
Organisational Overview
PML is a successful not-for-profit, GP-led organisation providing various NHS community and primary care clinical services to patients across Oxfordshire and Northamptonshire. We have evolved as a NHS healthcare provider since 2004 and in the last few years have grown significantly, now employing around 300 staff with a turnover of circa £16m. PML holds GMS contracts, as well as being a GP Federation representing circa 50 GP practices covering approximately 650,000 patients.
Recruitment
- Provide administrative assistance in the company’s recruitment and selection procedures, including:
- Plan and produce documentation for recruitment campaigns (with support from the People & Culture Assistant and Business Partner).
- Placing adverts, reviewing applications and ensuring relevant recording of information.
- Arranging interviews.
- Arrange Interview packs for the Interviewing Panel.
- Ensure records, information systems and files are maintained accurately, to allow a clear audit trail.
- Provide regular updates to People and Culture Business Partner regarding recruitment activities and progress.
- Preparation of offer letter, contract of employment, new starter form, bank account details, reference request responses, compliance e.g. DBS and qualifications.
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Human Resources
- Responding to appropriate queries sent to the Recruitment and HR shared inbox e-mails in a timely manner.
- Ensure HR checks are regularly monitored and identified actions promptly addressed. This includes the monitoring of clinician registration and ongoing employment checks that meet required standards.
- Issuing exit forms to leavers for feedback.
- Participate in HR projects and initiatives, such as employee engagement programs, training and development activities.
- The post-holder may have access to confidential information, all such information from any source is to be regarded as strictly confidential.
- Information relating to patients, carers, colleagues, other healthcare workers or the business may only be divulged to authorised persons in accordance with the companies policies and procedures relating to confidentiality and the protection of personal and sensitive data.
- Any other duties as directed by the People & Culture Business Partner or Director of People and Culture.
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HR systems
- Provide data input for the HR portal to ensure all new starters documentation is uploaded and recorded in a timely manner.
Person Specification
Essential
- Good range and pass of GCSEs and to include English and Maths.
- Ability to maintain professional boundaries and a respect for others.
- Strong attention to detail, producing accurate work at all times.
- Ability to engage with staff successfully and build strong relationships.
- Good timekeeper with ability to respond to urgent requests, and to organise their work to ensure that deadlines are met.
- Ability to work at pace and deliver successful outcomes within challenging time constraints.
- Competent IT skills – Microsoft Office, E-mail, and Internet software.
- Ability to work effectively on your own as well as in a team, and to balance competing priorities.
- Ability to handle sensitive information and maintain discretion at all times.
- Ability to handle ambiguity.
- Competent IT skills covering excel spreadsheets, power point and other software packages.
- Able to work effectively and collaborate as part of a team.
- A desire and ability to work at an operational level, offering a value-added service to your internal customer.
- Flexibility and an adaptable approach to work.
- ‘’Can do” attitude.
- A confident, resourceful, and creative individual who can operate in a challenging environment.
- Strong communication skills (both written and verbal).
Desirable
- Level 3 CIPD qualified or working towards.
- Experience of working in Human Resources in a similar role.
- Experience of Database systems.
This role is office based 5 days per week.
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