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People Coordinator (0.6 FTE), PROSPECTUS
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People Coordinator/Administrator (0.6 FTE)
Salary: £32,099 FTE (+ London weighting where applicable)
Contract: Part-time (21 hours per week), permanent
Location: Barbican, London (hybrid working: minimum 1 day in the office)
About The Role
Reporting to the Director of People & Culture, the People Coordinator will play a key role in supporting the delivery of UnLtd's People Strategy and helping to create an outstanding employee experience across the organisation.
This is a varied and collaborative position for someone who enjoys working with systems and data, has exceptional attention to detail, and is confident building strong relationships across a diverse organisation. As part of the People & Culture team, you will provide high-quality administrative and operational support across the full employee lifecycle, helping to ensure people processes run smoothly and effectively.
Key Responsibilities
HR Administration & Employee Lifecycle
- Provide high-quality administrative support across all onboarding and offboarding processes.
- Coordinate new starter and leaver activities, including documentation, inductions, payroll notifications, welcome meetings and exit processes.
- Maintain accurate employee records, HR reports and people data.
- Support managers and colleagues to ensure a positive and seamless employee experience.
Recruitment & Coordination
- Provide end-to-end administrative support across recruitment campaigns.
- Coordinate interviews and candidate communications.
- Support hiring managers throughout the recruitment lifecycle, ensuring an efficient and positive candidate experience.
Systems, Data & Processes
- Manage HR systems, internal platforms, the intranet and employee data, ensuring information remains accurate and up to date.
- Identify opportunities to improve processes and support the implementation of new technologies and tools where appropriate.
- Produce and maintain HR reports and documentation.
- Record and track learning and development activity across the organisation.
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People & Culture Support
- Provide administrative support to the Director of People & Culture and the wider People team.
- Support staff engagement initiatives, wellbeing activities, community-building programmes and organisational events.
- Help foster an inclusive culture where colleagues feel connected, engaged and valued.
- Contribute to initiatives that strengthen belonging, collaboration and employee experience across the organisation.
Operational & Workplace Support
- Coordinate homeworking equipment, risk assessments and workplace requirements for new starters and leavers.
- Support the organisation's Health & Safety processes and standards.
- Build and maintain effective relationships with colleagues, suppliers and external contractors to support day-to-day operations.
- Assist with the coordination of all-staff meetings and in-person events as required.
About You
To be successful in this role, you'll bring:
- Previous administrative experience, ideally within HR, People & Culture or a similar people-focused environment.
- Excellent attention to detail and experience working with systems, data and reporting.
- Outstanding organisational skills, with the ability to manage multiple priorities effectively.
- Strong communication and relationship-building skills, with the confidence to work across teams and levels of the organisation.
- Excellent working knowledge of Microsoft Office, including Outlook, Word, Excel, PowerPoint and Teams.
- A proactive, methodical and solutions-focused approach.
- Confidence analysing information, solving problems and identifying process improvements.
- The ability to work collaboratively while taking ownership of your responsibilities.
- A genuine passion for creating a positive, inclusive and engaging employee experience.
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Desirable
- Experience within the charity, social enterprise or social impact sector.
- Experience supporting learning and development activities, staff training or internal engagement initiatives.
Why Join UnLtd?
At UnLtd, you'll be part of an organisation that is ambitious about social change and committed to creating a workplace where everyone can thrive.
Guided by our values of being Brave, Inclusive and Accountable, we actively seek diverse perspectives and believe that different experiences strengthen our work. We are committed to building an inclusive environment where colleagues feel empowered to bring their whole selves to work and contribute to meaningful social impact.
This is an exciting opportunity to join a mission-driven organisation and play an important role in delivering an exceptional people experience while supporting social entrepreneurs who are creating positive change across the UK.
CVs will be reviewed on a rolling basis, so if you're interested in the role, please apply ASAP with your CV in a Word format.
At Prospectus, we are committed to supporting you throughout your application journey. We welcome applicants from all backgrounds and do not discriminate based on age, gender, disability, race, religion, sexual orientation, marital status, or pregnancy/maternity.
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