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People Coordinator Apprentice
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People Coordinator (Level 3 HR Support Apprentice)
The People Coordinator will provide high-quality administrative and coordination support across the people function, helping to deliver efficient and positive experiences for employees and managers.
Most of your apprenticeship is spent working. You’ll learn on the job by getting hands-on experience.
What you'll do at work
This duties in this role will include:
People Administration
- Coordinate administrative processes across the employee lifecycle, including new starters, contractual changes, promotions, family leave and leavers
- Prepare offer letters, change letters and other people documentation accurately and within agreed timescales
- Maintain accurate employee records within our HR Information System (Fourth), including new starters, leavers and contractual changes
- Ensure people documentation and employee records are stored accurately, securely and in line with data protection requirements
- Support the maintenance of the People Team shared mailbox, ensuring queries are responded to or assigned to an appropriate member of the team
- Coordinate and process employee changes for payroll, ensuring information is complete and submitted within agreed deadlines
- Coordinate employment references and Right to Work documentation
- Support People Advisors with letters, meeting arrangements, note-taking and other case administration where appropriate.
Onboarding and Offboarding
- Liaise with managers and internal teams to ensure new starter requirements are completed before an employee’s first day
- Manage the onboarding and offboarding of employees on the company Travel and Expenses system (Perk)
- Track onboarding actions and follow up with relevant stakeholders where information or actions remain outstanding
- Coordinate leaver administration, ensuring relevant systems, access and internal teams are updated in a timely manner
Recruitment Support
- Coordinate interviews with candidates and hiring managers
- Prepare offer documentation and support the transition from candidate to new starter
- Support recruitment campaigns, careers events and internal recruitment activity
HR Systems and Reporting
- Maintain accurate employee data across people systems, ensuring records remain accurate, complete and up to date
- Support regular audits of people data and records
- Produce routine reports relating to headcount, absence, recruitment, turnover and other people measures
- Support the creation and maintenance of people trackers and dashboards
Employee and Manager Support
- Act as an initial point of contact for routine people queries from employees and managers
- Provide clear and helpful information in line with company policies and established People processes
- Build positive working relationships with managers, employees and internal support teams
- Maintain confidentiality and exercise sound judgement when handling employee information
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People Projects
- Provide coordination and administrative support for people projects and business initiatives
- Support the implementation and communication of new people policies, processes and systems
- Support wellbeing, recognition, learning and development, and mental health initiatives
- Help coordinate people events, workshops and internal communications
- Maintain people content and resources across internal platforms, including Workvivo
General Team Support
- Provide administrative support to the wider People Team
- Build positive working relationships across the business and act as an ambassador for the People Team.
Apprenticeships include time away from working for specialist training. You’ll study to gain professional knowledge and skills.
Training provider
THE GROWTH COMPANY LIMITED
Training course
HR support (level 3)
Understanding apprenticeship levels (opens in new tab)
What you'll learn
Course contents
- Service Delivery: Delivers excellent customer service on a range of HR queries and requirements, providing solutions, advice and support primarily to managers. Builds managers’ expertise in HR matters, improving their ability to handle repeated situations themselves where appropriate. Uses agreed systems and processes to deliver service to customers. Takes the initiative to meet agreed individual and team KPIs in line with company policy, values, standards. Plans and organises their work, often without direct supervision, to meet commitments and KPIs.
- Problem Solving: Uses sound questioning and active listening skills to understand requirements and establish root causes before developing HR solutions. Takes ownership through to resolution, escalating complex situations as appropriate.
- Communication & Interpersonal: Deals effectively with customers/colleagues, using sound interpersonal skills and communicating well through a range of media eg phone, face to face, email, internet. Adapts their style to their audience. Builds trust and sound relationships with customers. Handles conflict and sensitive HR situations professionally and confidentially.
- Teamwork: Consistently supports colleagues /collaborates within the team and HR to achieve results. Builds/maintains strong working relationships with others in the team and across HR where necessary.
- Process Improvement: Identifies opportunities to improve HR performance and service; acts on them within the authority of their role. Supports implementation of HR changes/projects with the business.
- Managing HR Information: Maintains required HR records as part of services delivered. Prepares reports and management information from HR data, with interpretation as required.
- Personal Development: Keeps up to date with business changes and HR legal/policy/process changes relevant to their role. Seeks feedback and acts on it to improve their performance and overall capability.
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Training schedule
This training schedule has not been finalised. Check with this employer if you’ll need to travel to a college or training location for this apprenticeship.
Essential qualifications
- GCSE in:
- English (grade A*-C/9-4)
- Maths (grade A*-C/9-4)
Share if you have other relevant qualifications and industry experience. The apprenticeship can be adjusted to reflect what you already know.
About this employer
Everyman is a leading cinema and entertainment brand, redefining the premium theatrical experience. Operating 49 venues and 171 screens nationwide, we combine exceptional film programming with elevated hospitality to create memorable experiences for our guests. Our success is built on a number of distinctive strengths:
- Expert film curation spanning mainstream and independent releases, cult classics, documentaries, live theatre and music screenings.
- High-quality, tend-led food and drink, prepared in-house and served directly to seat.
- Beautifully designed spaces that are desirable social destinations within their local communities.
- Passionate, motivated and empathetic teams who are committed to creating unforgettable guest experiences.
Behind every great guest experience is a great employee experience. Our People Team plays a vital role in supporting our teams across the business, helping to attract, develop and retain exceptional people. As our People Coordinator (Level 3 HR Support Apprentice), you'll become part of a collaborative team that supports colleagues throughout their employment journey whilst gaining hands-on experience across all areas of the function.
Your earnings can increase over time with an apprenticeship. Find out about potential future pay (opens in new tab).
Possible progression within the company and progression onto the next level apprenticeship.
The contact for this apprenticeship is
THE GROWTH COMPANY LIMITED
The reference code for this apprenticeship is VAC2000047989.
Closes in 17 days (Friday 11 September 2026)
After signing in, you’ll apply for this apprenticeship on the company's website.
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