Kiddie Capers Childcare
People Coordinator
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People Coordinator
We're looking for a proactive and organised People Coordinator to join our friendly People team on a fixed term basis.
In this varied role, you'll support the day-to-day running of the People function, assist with key projects and initiatives and provide a responsive, people-focused service to employees and managers.
Working closely with the Recruitment Advisor and People Advisor, you'll help ensure the smooth delivery of people processes across the employee lifecycle while making a real impact on our employees' experience.
The role is based at our Support Hub Office in between Hurstpierpoint and Burgess Hill.
Hours, Salary & Contract Length:
- Between 25-32 hours per week (4 or 5 days)
- £30,000 per annum (FTE) (salary will differ with different hours)
- Fixed Term role until December 2027
Kiddie Capers Childcare are a growing Nurseries & Preschool company operating multiple nurseries in the Sussex area. We are owned and operated by two local families. At Kiddie Capers we give our children a safe, happy, and creative environment where they are inspired and encouraged to develop new ideas and interests. We value their uniqueness and recognise their individual learning needs, so that they can grow in confidence and independence in preparation not only for school, but for life.
Key Skills and Experience:
- Experience working in HR and/or Recruitment advantageous
- Strong written communication skills with excellent attention to detail
- Excellent organisational skills
- Excellent interpersonal and communication skills with ability to build and maintain positive relationships
- Empathetic with the ability to understand and adapt to the needs of others
- Proactive approach
- Strong problem-solving skills and able to find creative solutions
- Team player
- Positive mindset
- Leads by example
- Flexible approach to work, able to adapt to changing priorities
- IT savvy with ability to learn new systems
- Builds and maintains relevant knowledge relating to role/industry
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Responsibilities:
- Manage the onboarding process, creation of Bob profile, updating the master rota, updating master pay and the allocation of policies.
- Management of onboarding planners.
- Process any approved change to terms requests including issuing letters, updating systems, master rota and communicating changes to the relevant people.
- Coordinate the leavers process, issuing resignation acceptance, updating systems/payroll and sending leavers questionnaire to collate feedback.
- Manage the administration of flexible working requests, updating the tracker and issuing meeting invites and responses.
- Assisting with Flexible Working Meetings where required.
- Produce correspondence relating to formal meetings, such as Absence review meetings, grievances and disciplinaries.
- Attend formal meetings where required to take notes.
- Collate payroll information on a monthly basis, ensuring all changes are captured and the information provided is accurate and detailed.
- Manage maternity and paternity leave administration; providing employees with relevant policies/information, issuing letters and ensuring updates go to payroll at the appropriate time. Keep in touch with employees (where agreed) and organise KIT days when requested.
- Managing the probationary timeline and associated documentation.
- Stock and order management of company uniforms.
- Build and improve our bank of letter and form templates.
- Be a super user of the HRIS (currently Hi-Bob), keeping the data current and maximising the use of functions available. Provide training to managers where required.
- Management of annual leave in Hi-Bob.
- Manage the People Team folders, ensuring files are saved and stored in a methodical way, as well as completion of regular audits to comply with GDPR regulations on holding and storing of personal data.
- Carry out project work/ad-hoc tasks as required by the People Manager or SLT.
- Management of administration of Apprenticeships, including funding applications, completing necessary documentation, processing pay increases relating to competency.
- Creating adhoc reports as required.
- Supporting the onboarding process for The Support Hub roles.
- Provide support to the People Advisor and Recruitment advisor as required.
- Provide cover to sites if required to cover staff sickness and/or holiday.
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There will be other duties and requirements associated with your job and, in addition, as a term of your employment you may be required to undertake various other duties as may reasonably be required.
Benefits:
- 34 days holiday allowance (pro rata'd for part time), this includes bank holidays
- Dedicated “Me” Day each year to celebrate you!
- Eligibility to access Blue Light Card
- Termly Employee Appreciation Incentives
- Wellbeing support, including an Employee Assistance Programme
- Sick Pay (after successful probation)
- Increased holiday allowance with length of service
- Discounted childcare across all our sites
- Development opportunities in a rapidly growing company
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