Greenpark
People & Office Administrator (Mat. Cover)
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FTC (Maternity Cover ~ 9 months). London-based. Hybrid role
About the role
Your role is to support the People & Culture Lead with a wide range of HR tasks, including HR administration, maintaining the HRIS, and ensuring the seamless operation of the People & Culture function. Additionally, this position involves taking ownership of key office support responsibilities, contributing to the smooth running of day-to-day operations.
What you’ll do
HR Administration:
- Create and distribute Company letters and contracts for freelancers & employees.
- Action the needed right-to-work for new joiners for their region.
- Lead the onboarding process, ensuring all tasks are completed, documents are signed, and files are accurately stored, while continuously identifying opportunities to improve the process.
- Maintain up-to-date visa right-to-work checks, flag upcoming visa expirations to the People & Culture Lead.
- Ensure all employee changes are reflected in the S&L system, coordinating with TA and IT as needed.
- Manage monthly HR credit card transactions in collaboration with the Finance team.
- Maintain up-to-date and accurate records, including processing and storing documents.
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HRIS Management:
- Support the People & Culture Lead in keeping the HRIS up to date, including but not subject to Company links and documents, public holidays, employee profiles (e.g., notice periods, probation end dates, salary/job changes).
Payroll Administration:
- Assist the People & Culture Lead in managing the payroll platform, actioning admin requests, and addressing document queries from employees.
Employee Engagement:
- Organise and manage employee gifts for birthdays, leavers, and special occasions.
- Support with the preparation of the People slide for the monthly Townhall presentation, sharing key People updates for the monthly IMM.
- Support the People & Culture Lead in planning employee socials and events, ensuring they are engaging and inclusive.
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Office Support:
- Manage bi-weekly office needs, such as groceries and supplies, and coordinate cleaning arrangements with the office cleaner.
- Provide support to EMEA employees for business travel and accommodation, in line with Finance approvals.
Private Medical Insurance and Other Benefits:
- Assist with the management of Greenpark’s Private Medical Insurance and other employee insurances, as needed.
About you
- HR or office admin experience preferred, graduates welcome with strong soft skills and eagerness to learn.
- HRIS/payroll familiarity a plus, training provided.
- Strong attention to detail and accuracy.
- Discreet and trustworthy with confidential information.
- Excellent organisational skills, able to manage multiple priorities.
- Clear, professional communication.
- Proactive and solutions-focused.
- Positive attitude, confident to ask questions and learn quickly.
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