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People Operations Coordinator
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People Operations Coordinator - 12-Month Fixed-Term Contract
Robert Half are recruiting for a People Operations Coordinator on behalf of our client, a growing technology and engineering business.
Our client develops advanced technologies and high-performance products for demanding global markets. We are looking for a highly organised and detail-focused People Operations Coordinator to join the team on a 12-month fixed-term contract, based at a city-centre office. The role can be offered on a full-time or part-time basis.
The position is paying £30,000-£40,000 DOE.
The Role
This role sits at the heart of the day-to-day administration supporting the employee experience. You will ensure People processes run smoothly, records remain accurate and important actions are followed through.
- Coordinate key stages of the employee lifecycle, from recruitment administration and onboarding through to employee changes and offboarding.
- Maintain People records, manage absence and right-to-work administration, coordinate recruitment activity and act as the first point of contact for straightforward queries through the HR inbox.
- A key focus will be onboarding, ensuring new starters have everything they need for their first day, including completed documentation, equipment, systems access and practical arrangements.
- You won't be expected to make HR policy or employee-relations decisions. Instead, you will take ownership of processes within your remit, resolve straightforward queries, proactively follow up on outstanding actions and recognise when matters need to be escalated.
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You don't need a formal HR background. You may already work in People Operations or HR administration, or you could be an experienced administrator or coordinator looking to apply your skills in a People environment.
Key Responsibilities
- Manage day-to-day People administration, ensuring employee records, absence information, right-to-work documentation and employee changes are accurate and up to date.
- Coordinate recruitment administration, including final-stage interviews, candidate records and completion of required recruitment steps.
- Manage onboarding administration, ensuring contracts, documentation and right-to-work checks are completed accurately and on time.
- Coordinate with internal teams to ensure new starters have everything required for day one.
- Manage offboarding administration, including documentation, employee records, equipment returns and systems access.
- Manage the HR inbox, resolving straightforward factual and process queries and escalating matters requiring HR judgement.
- Proactively follow up with employees, hiring managers and other teams to keep processes moving and prevent delays.
- Identify practical opportunities to improve People processes and help implement agreed changes.
- For full-time appointments, provide occasional practical office administration support.
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About You
You will be:
- Highly organised and detail-focused, with strong standards for accuracy and completeness.
- Accountable and proactive, taking ownership of work through to completion.
- Comfortable managing multiple priorities, processes and deadlines.
- A clear and professional communicator, confident working with employees, candidates and hiring managers.
- Practical and solutions-focused, with good judgement around when to resolve or escalate issues.
- Trustworthy and discreet when handling confidential information.
- Digitally capable and comfortable learning new systems and workflows.
Desirable Experience
- Previous experience in People Operations, HR administration or a similar role.
- Experience coordinating recruitment or onboarding.
- Familiarity with right-to-work or employee compliance administration.
- Experience using Airtable or similar workflow/database tools.
- Experience in a technology, engineering or manufacturing environment.
- Experience improving administrative processes.
Benefits
- Private medical insurance.
- 5% employer pension contribution, independent of personal contribution.
- Annual bonus scheme of up to 5 weeks' salary for exceptional contribution.
- Annual leave aligned to working pattern.
- Paid sick leave.
- Enhanced maternity and paternity leave after two years' service.
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