We move at pace, because what we’re building matters – and we’re learning as we go. We’re proud of the progress we’ve made, but we’re just getting started.

Job Description

The Personal Assistant/Team Coordinator plays a key role in providing high-quality support to leaders and teams, helping to ensure the smooth running of day-to-day activities and priorities. Working as a trusted partner, you'll help coordinate communications, manage schedules, anticipate needs, and proactively address challenges to support team success.

What you'll do

• Provide high-quality support to leaders, helping to ensure effective day-to-day operations and calendar management.
• Act as a key point of contact, building positive relationships and communicating effectively with colleagues, partners, and stakeholders at all levels.
• Develop a strong understanding of leadership priorities, projects, and objectives, identifying potential challenges and helping to implement practical solutions.
• Coordinate complex diaries, internal and external meetings, and travel arrangements with accuracy and attention to detail.
• Manage expense processes and invoice administration, ensuring compliance with company policies and procedures.
• Support the timely creation and management of purchase orders (POs).
• Provide administrative support to the wider management team, including diary management, travel coordination, expenses, and other business support activities where required.
• Work collaboratively with other Personal Assistants, Executive Assistants, and support teams to ensure effective coordination and communication across the organisation.
• Provide cover for Executive Assistants during periods of leave or absence.
• Coordinate events and support the planning of large-scale meetings and business activities.
• Contribute to project-based administrative activities and continuous improvement initiatives as required.

Qualifications

Who you are

• Experience providing comprehensive administrative support to one or more senior leaders within a fast-paced and evolving business environment.
• Strong organisational and prioritisation skills, with the ability to manage multiple tasks, adapt to changing priorities, and communicate effectively with a range of stakeholders.
• Experience managing complex diaries, coordinating travel arrangements, and supporting the needs of senior stakeholders.
• Ability to handle sensitive and confidential information with discretion, identify potential challenges, and take a proactive approach to resolving issues.
• Strong digital and technical skills, including proficiency in Microsoft Office applications, particularly Outlook, PowerPoint, and Excel.
• Ability to work independently and collaboratively, building positive relationships across teams and functions.

Additional Information

Need to know

We are regulated by the Financial Conduct Authority and all offers of employment for this role are subject to background checks, including criminal (DBS) and financial checks to meet the regulators standards.

We believe everyone should have the opportunity to interview for a role that matches their skills. In collaboration with our Talent, Diversity & Inclusion teams and our employee-led DEI Networks, we identified a range of reasonable adjustments to help you feel comfortable and perform at your best self during the interview process. If you require any reasonable adjustments or have an accessibility request as part of your recruitment journey, for example, extended time or breaks in between online assessments, a sign language interpreter, or assistive technology, please contact your recruiter directly or email [email protected] for guidance.

We use AI in different parts of our business to boost innovation, improve efficiency, and create new opportunities. We know many candidates use AI to fine-tune their CVs or prepare for interviews, but what we really care about is your unique experiences and achievements.

During the interview, we want you to rely on your own knowledge and skills to show us who you really are—your personality, creativity, and abilities. Above all, we’re looking for authenticity and can’t wait to get to know the real you.

VodafoneThree

V3 Requisition Grade: 7