CBRE UK
Personal Assistant
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Role Purpose
To provide secretarial and administrative support to the UK Consultancy team on a daily basis to ensure that their needs and the clients' needs are met at all times.
This role will be supporting the Midlands and South Building Consultancy team.
Key Responsibilities
- An understanding of the teams' priorities including diary management. This involves organizing travel arrangements, client and internal meetings, lunches and dinners.
- Organization of internal and external events including client entertaining and network events.
- Creation of Letters and PowerPoint presentations from scratch to a high standard.
- Preparation of outgoing correspondence and various other documents.
- Dictation typing, amending, formatting, and binding reports.
- Creating agendas/collating all papers ahead of meetings.
- Full management of filing/e-filing/archiving.
- Meet and greet clients, including booking meeting rooms, equipment, and organizing refreshments as necessary.
- Communicate with the team, ensuring a high level of awareness of current priorities and whereabouts.
- Travel and expenses management.
- Administrative duties for the business' one team Charity Partner, Shelter in accordance with supporting the Exec Director.
- Other ad hoc tasks as and when required.
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Person Specification/Requirements
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- Prior PA/Secretarial experience.
- Experience of working with internal/external clients.
- Ability to work proactively and cooperatively.
- Ability to prioritize and coordinate tasks efficiently ensuring all deadlines are met.
- Proactive and enjoys working autonomously and as part of a wider team.
- Being 'one step ahead', i.e. knowing where they need to be, when, and with the right paperwork.
- Maintains a positive attitude towards routine tasks.
- Accurate and exceptional attention to detail.
- Extremely professional and approachable whilst also being adaptable.
- Understands and appreciates the importance of using discretion.
- Team player who deals effectively with colleagues and clients.
- Excellent IT skills (Word, Excel, MS Outlook & PowerPoint) for the production of high quality documents, reports, correspondence, diary, and email management.
- Excellent communication skills, both verbally and in writing.
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