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Personal Assistant to the CEO
Location: Manchester (Head Office) with occasional travel to LIVINGWAY developments
Reporting to: Chief Executive Officer
Hours: Full Time
About LIVINGWAY
LIVINGWAY is a wellness and community-led Build to Rent operator redefining the resident experience. We believe exceptional homes are built around exceptional communities, combining hospitality, technology and wellness to create places people genuinely love to live.
As our business continues to grow, we are looking for an organised, proactive and highly professional Personal Assistant to support our CEO. This is an exciting opportunity for someone who thrives in a fast-paced environment, enjoys variety and wants to play an important role within a growing business.
The Role
As Personal Assistant to the CEO, you will be responsible for ensuring the CEO's time is effectively managed and that both business and personal commitments run seamlessly.
You will become the central point of coordination for the CEO, providing exceptional organisational support while maintaining complete confidentiality and professionalism.
No two days will be the same. One day you may be coordinating meetings with investors, the next arranging travel, preparing board papers, organising events or ensuring actions from leadership meetings are completed.
This role is ideal for someone who enjoys being one step ahead, solving problems before they arise and helping senior leaders operate at their best.
Key Responsibilities (not limited to)
Executive Support
- Manage the CEO's complex diary, ensuring priorities are effectively balanced.
- Coordinate internal and external meetings.
- Arrange travel, accommodation and itineraries.
- Prepare meeting agendas and supporting documentation.
- Take minutes where required and monitor completion of agreed actions.
- Screen telephone calls and correspondence.
- Draft professional emails, letters and business documents.
- Manage confidential information with absolute discretion.
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Administrative Support
- Organise electronic filing systems and documentation.
- Prepare reports, presentations and meeting packs.
- Process expenses and maintain business records.
- Coordinate document signing and approvals.
- Assist with general office administration as required.
Business Coordination
- Liaise with senior managers across the business.
- Monitor project deadlines and follow up outstanding actions.
- Coordinate leadership meetings and board meetings.
- Support recruitment administration where required.
- Assist with event planning and company initiatives.
- Conduct research and prepare briefing notes.
Personal Assistance
- Manage personal appointments and diary commitments.
- Organise personal travel and reservations.
- Coordinate family and personal administration where appropriate.
- Manage reminders for important dates and commitments.
- Support with occasional personal errands.
What We're Looking For
The successful candidate will be:
- Exceptionally organised.
- Calm under pressure.
- Highly trustworthy and discreet.
- Able to prioritise multiple competing demands.
- A confident communicator.
- Comfortable dealing with senior stakeholders.
- Proactive rather than reactive.
- Positive, professional and solutions focused.
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Essential Skills & Experience
- Previous experience as a Personal Assistant, or senior administrator.
- Excellent organisational and time management skills.
- Outstanding written and verbal communication.
- High attention to detail.
- Strong Microsoft Office skills, particularly Outlook, Word, Excel and PowerPoint.
- Experience managing complex diaries.
- Ability to maintain confidentiality at all times.
- Full UK driving licence (desirable).
Personal Attributes
We're looking for someone who:
- Anticipates what needs doing without being asked.
- Enjoys creating order from busy environments.
- Takes ownership of their work.
- Has excellent judgement.
- Is approachable, professional and dependable.
- Represents LIVINGWAY with professionalism at all times.
- Wants to grow alongside the business.
What We Offer
- Competitive salary
- 35-hour working week.
- Early Friday finish (subject to completion of work tasks)
- Company pension.
- Employee wellbeing initiatives.
- Professional development opportunities.
- Opportunity to progress into an Executive Assistant role.
- The chance to work directly alongside the CEO of one of the UK's growing Build to Rent operators.
Why Join LIVINGWAY?
This is more than a traditional PA role. You will become a trusted member of the executive team, gaining exposure to every aspect of the business from operations and marketing to investment, development and strategic growth.
If you're highly organised, love variety and want to build a long-term career supporting an ambitious CEO, we'd love to hear from you.
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