Dar
Personal Assistant
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Job Purpose
Provide high-level executive, administrative, and organizational support to the Managing Director, ensuring their time, meetings, correspondence, and key commitments are effectively managed. The role acts as a trusted point of coordination for the MD, handles confidential and commercially sensitive information, and provides occasional support to HR and Legal as well as temporary cover for the Travel Manager during periods of absence.
Key Responsibilities
The role encompasses, but is not restricted to, the following responsibilities:
- Provide comprehensive PA support to the Managing Director, proactively anticipating requirements and managing competing priorities.
- Manage the MD’s complex and changing diary, coordinate internal and external meetings, and ensure the MD is fully briefed and prepared for key commitments.
- Manage the MD’s inbox and correspondence, prioritizing communications and drafting or responding where appropriate.
- Prepare meeting agendas, papers, presentations, and briefing materials; take accurate notes and follow up agreed actions and deadlines.
- Coordinate business travel for the MD, including flights, accommodation, transfers, and detailed itineraries, resolving changes or urgent issues promptly.
- Provide temporary cover for the Travel Manager during planned or unplanned absence, coordinating travel requests to maintain continuity of business travel arrangements.
- Manage expenses, filing, document management, and other relevant administrative processes, and organize events, conferences, client meetings, and occasional corporate hospitality.
- Support the MD and senior leadership team with ad hoc projects, research, business initiatives, follow-ups, and key deliverables.
- Act as a key point of contact between the MD and internal and external stakeholders, building strong professional relationships and handling sensitive information with absolute discretion.
- Provide occasional administrative and coordination support to the HR and Legal teams during busy periods or when additional resource is required.
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Values Alignment
Demonstrates proactive support, sound judgement, discretion, and accountability; works independently while collaborating effectively across teams; communicates professionally with stakeholders at all levels; and maintains a consistently high standard of organization, accuracy, confidentiality, and service.
Qualifications
- Previous experience in a PA or senior administrative support role is HIGHLY desirable; candidates with lower years of experience may be considered where they demonstrate strong potential, the right attitude, and a genuine ambition to build a long-term PA career.
- Exceptional organizational and time-management skills, with the ability to manage multiple priorities and remain calm under pressure.
- Excellent written and verbal communication skills, strong attention to detail, sound judgement, and confidence dealing with senior stakeholders.
- High levels of discretion and confidentiality, particularly when handling HR, Legal, and commercially sensitive matters.
- Proactive, solutions-focused, and able to work independently, take ownership of tasks, and anticipate the needs of the Managing Director.
- Strong Microsoft Office / Microsoft 365 skills, particularly Outlook, Word, Excel, and PowerPoint, with flexibility to respond to changing priorities and occasional requirements to work outside normal working hours.
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How to Apply
We kindly request you to attach your updated CV to complete your application.
Selected candidates will be invited to send in their portfolio and then to interview.
Competitive Salary along with an impressive benefits package!
- While we carefully review all applications, only candidates meeting the specified requirements will be contacted for further consideration. We appreciate your understanding and thank all applicants for their interest.
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