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Our Bristol Office is Seeking an Experienced Personal Assistant (PA)
Our Bristol office is seeking an experienced Personal Assistant (PA) who can hit the ground running and provide high quality, flexible support to Partners and their teams.
The Role
You will ensure a first-class PA service to a defined number of partners, working closely with Business Support Team members. The role is varied and fast paced with scope to improve processes and make life easier for busy fee earners.
The Responsibilities
Reporting directly to the Office Manager, responsibilities will include:
- Managing partner diaries, including arranging meetings and Teams calls, booking meeting rooms and required refreshments.
- Providing administrative support to Partners including inbox management, office bookings and submission of expense claims.
- Arranging travel, itineraries and logistics.
- Liaising professionally with internal and external clients, building and maintaining strong working relationships.
- Supporting the AML process by coordinating tasks with Business Services Assistants, monitoring outstanding forms and liaising with the AML team.
- Managing billing activities, including running reports, raising bills and assisting with debtor management and client liaison.
- Preparing, formatting and finalizing documents, including Letters of Engagement, reports and presentations; also undertaking PDF manipulation.
- Supporting the central Marketing Team with administrative activities such as updating responses for events as required.
- Coaching and mentoring Business Support Assistants and providing flexible support or cover to team members to ensure work is completed to a high standard and within deadlines.
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The Team
You will join a collaborative, supportive team comprising an Office Manager, Executive Assistants and Business Support Assistants, all focused on delivering an excellent service to Partners and clients.
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What You Will Bring
- Proven PA experience in a fast-paced professional services setting.
- Excellent organisation and time management: you prioritise calmly, meet tight deadlines and keep actions moving.
- Confident communication and stakeholder skills: professional, personable and effective with people at all levels (including clients and their assistants).
- Sound judgement and problem solving: proactive, discreet and solutions focused, with empathy.
- High IT literacy: confident in Microsoft Word, Outlook, Excel and PowerPoint; comfortable with learning new software and systems.
- Attention to detail: excellent accuracy, grammar and written communication.
- Adaptability and initiative: able to work autonomously, flexible around peak periods and tailor your style to different working preferences.
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