Job Posting Title:

Personal Assistant

Req ID: 10159811

Job Description:

We are looking for a Personal Assistant to join our Direct-to-Consumer and Disney+ team on a 12-month fixed-term contract!

Join us in shaping the magic behind the scenes!

As a Personal Assistant, the successful postholder will play a key role in providing administrative support to the VP Programme and VP Marketing within the Direct to Consumer/Disney+ team, liaising with multiple contacts in EMEA and the US.

They will maintain a high professional standard of communication between their office and all internal and external contacts and manage highly confidential information. This role is an integral part of the Commercial and Analytics & Insights leadership teams.

Please note: This role will be based in our London Hammersmith office, 4 days a week, with Fridays working from home.

Values

You’ll join a team grounded in our Disney values — acting with Integrity, welcoming everyone through Inclusion, embracing boundless Creativity, working together through Collaboration and caring deeply for our Community. These values shape how we work and how we support one another every day.

What You Will Do

• Provide first-class administrative support to VP Programme and VP Marketing for DTC EMEA, including:
  • Full diary management for both VP’s, managing busy and complex diaries and coordinating meetings, lunches, and dinners
  • Preparing meeting agendas and joining team meetings to assist with running order, action points, and follow-ups as required
  • Inbox management for both VP’s, assisting with triaging emails and flagging urgent priority responses
  • Manage all travel requirements for both VP’s including travel itineraries and bookings, both European and International. Ensure all travel is executed timely and with local knowledge and input
  • Process expenses for both VP’s in a timely manner via Concur system, ensuring all required information is present and dealing with any issues with credit cards
  • Management of multiple approval processes for both VP’s, such as holiday requests, expenses, IT requests, etc.
  • Assist with recruitment process by working with internal recruitment team to schedule interviews and prioritize preparation time
  • Assist with collating weekly executive reports and preparing newsletters/internal communications for VP’s
  • Management of distribution lists for the Commercial and Analytics & Insights teams
  • Be an integral member of the Programming and Marketing and management teams
  • Confidant to both VP’s, being trusted eyes and ears to help gauge team morale and spot problems early on
  • Support on team meetings, events, and away days as appropriate
  • Lead on quarterly socials for both teams
  • Provide support on team culture for both teams
  • Provide adhoc support as required
  • Raise Purchase Orders